Portfolio Administrator

Requisition ID: 254294

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Portfolio Administrator will provide day-day support for middle office functions by ensuring post trade activities are monitored and/or administered in a timely and efficient manner. The Portfolio Administrator is a subject matter expert in various functional areas including but not limited to securities and settlements, reconciliations, and administrative functions related to Broker setups and documentation, such that they can respond to and resolve internal & external inquiries, at multiple levels of complexity.

Is this role right for you? In this role you will:

• Ensure trades are matched for settlement in Central Trade Manager (CTM)
• Follow up with counterparties on any unmatched or failing trades
• Ensure any potential risks to the business are addressed, alleviating errors to reduce firm exposure
• Provide daily coverage on the Settlements desk and assigned tasks
• Ensure account information is accurate in the systems and on daily/weekly/monthly reports via timely reconciliations between system and external data sources
• Participate in the review of processes to improve efficiency, reduce costs, and mitigate risks
• Participate in the testing and implementation of operational enhancements
• Ensure deadlines are met and appropriate escalations are in place
• Adhere to departmental and company policies and procedures to ensure compliance
• Assist the Manager/Assistant Manager in onboarding various brokers for trading Equities and Fixed Income instruments and other financial products
• Liaise with the Trades and Portfolio Managers to ensure trades are accurately reflected and issues are resolved and mitigated
• Investigate and follow up on inquiries as required
• Collaborate with Compliance, Legal team, Portfolio Managers, Traders, etc. as required
• Liaise between external counterparties (brokers, custodians, etc.) and internal departments as it relates to Equity and Fixed income trade settlements
• Perform other ad hoc duties as assigned

Do you have the skills that will enable you to succeed in this role? – We’d love to work with you if you have:

• A University degree or college diploma
• Relevant securities industry experience
• Canadian Securities Course (CSC) or actively pursuing is an asset
• Strong knowledge of the securities / brokerage industry, including Clearing and Settlements market processes
• Derivative related knowledge/experience
• Experience with Charles River, Simcorp Dimension, SSCNet, Bloomberg, ALERT and CTM products is a major asset
• Proficiency in MS Office (medium/expert user of Excel, familiar with Access)
• Strong analytical, problem-solving and communication skills
• The ability to work in a fast-paced environment with varying transaction volumes dictated by market events, customer demands and seasonal peaks
• The ability to function independently and in a team environment and are goal oriented

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.