Executive Assistant - Kirkland

Our client in the West Island is currently looking for an executive assistant.
The Executive Assistant to the CEO will play a crucial role in supporting the CEO in day-to-day operations. This individual will be responsible for managing the CEO's schedule, coordinating internal and external communications, and handling various administrative tasks. The ideal candidate is proactive, organized, detail-oriented, and capable of maintaining confidentiality.


Advantages
Monday-Friday 8AM-5PM (in office)
One of the fastest-growing company that offers a multi-market approach, a dynamic working environment, a competitive compensation program and excellent benefits such as:
• Group Insurance Plan (three plans to choose from)
• Competitive Salary (negotiable)
• Telemedicine (24/7 access to a nurse or doctor)
• Employee Assistance Program
• Professional Training & Development Program
• Mentorship Program
• Healthy lunch program at a very reasonable cost
• An active social & wellness committee
• Free access to modern gym facilities, personal training and group classes
• Ample free parking
• Free espresso, coffee & tea


Responsibilities
RESPONSIBILITIES:
• Oversee comprehensive calendar management for the CEO, including scheduling and coordination of meetings, appointments, and travel arrangements, while also managing personal commitments and overseeing the administration of his personal affairs. Proactively anticipate potential conflicts and resolve them efficiently to ensure seamless daily operations.
• Act as the primary point of contact for internal and external stakeholders, managing both professional and personal correspondence. Handle inquiries with professionalism and discretion.
• Prepare, edit, and proofread documents, reports, and presentations. Maintain organized records for easy access.
• Arrange and coordinate various meetings, off-sites and events, including preparing agendas and gathering relevant materials.
• Serve as the primary point of contact for our Board members, assisting with their logistical needs.
• Manage the corporate calendar alongside the Chief of Staff and the CEO.
• Manage and process expense reports for the CEO, ensuring accuracy and compliance with company policies.
• Liaise, lead and work with other company Executive Assistants and administrators to ensure seamless coordination.
• Handle sensitive information with the utmost discretion, maintaining confidentiality in both professional and personal matters.
• Assist the CEO in various projects by conducting research, preparing summaries, and providing administrative support.

Qualifications
QUALIFICATIONS:
• Post-secondary education in a relevant field
• Proven experience as an Executive Assistant, preferably supporting C-level executives.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills in French and English, bilingual in both languages.
• Proficient in MS Office suite
• Ability to handle multiple tasks simultaneously and adapt to changing priorities.
• High level of professionalism and discretion

Summary
Why Randstad?

There are lots of great jobs, great companies and great bosses.
At Randstad, we're here to help you find the right combination.

If you don't already have a Randstad profile and are interested in this position, we invite you to call us at 514.695.3315 and ask for Brandon or Sean to arrange a meeting with you. You can email your resume to brandon.freger@randstad.ca / sean.lynch@randstad.ca /

Please add us on LinkedIn
- https://www.linkedin.com/in/sean-lynch-370492126/
- https://www.linkedin.com/in/brandon-freger-ba340392/

For a complete list of all available jobs by division, visit www.randstad.ca.

We look forward to hearing from you.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.