FMO Administrator

WHY JOIN THE TEAM

At Black & McDonald, we know that our people are the driving force behind our success. When you join the Kelowna/Vernon Hospital Project (KVHP) team, you become part of a collaborative and supportive environment where your contributions make a real impact on the facilities that support patient care and community wellbeing.

We offer:

• A family business with family values
• Team events and outings year-round
• Competitive compensation
• Interesting and challenging work – we're leaders in the industry
• Ongoing investment in training and development
• Long-term stability and opportunity for growth
• A commitment to Diversity, Equity and Inclusion

WHAT YOU WILL CONTRIBUTE TO THE TEAM

If you are a detail-oriented professional who enjoys organization, problem-solving, and keeping operations running smoothly behind the scenes, this opportunity could be the perfect fit.

As the Facilities Management & Operations (FMO) Administrator, you will play a key role in supporting the efficient operation of maintenance services across the Kelowna/Vernon Hospital Project (KVHP). Acting as a central point of coordination, you will help manage maintenance data, work orders, purchasing activities, inventory records, and operational reporting through JD Edwards (JDE) an Oracle-based ERP system, ensuring the team has the information and tools needed to deliver exceptional service. Key responsibilities include:

• Maintain and operate JD Edwards (JDE), supporting work order management, equipment histories, preventive maintenance records, inventory tracking, and purchasing activities.
• Process and validate labour time entries submitted by on-site trades personnel to support accurate weekly payroll administration.
• Review, verify, and process vendor invoices while ensuring accuracy and completeness.
• Manage inventory and material transactions, inventory tracking, and stock count activities.
• Investigate and assist in resolving work order, equipment, inventory, and preventive maintenance inquiries.
• Coordinate preventive maintenance schedules at KGH to support contractual compliance and operational excellence.
• Assist with the creation, processing, receipt, and tracking of purchase orders through JDE.
• Prepare and distribute maintenance and operational reports to support business decision-making.
• Review documentation and system data to ensure accuracy, consistency, and quality standards.
• Provide backup support for the VJH/KGH Coordinator and Front Desk functions when required.
• Participate in special projects, continuous improvement initiatives, and stretch assignments that enhance operational performance.

WHAT YOU CAN OFFER

• High school diploma or equivalent education required
• College coursework in accounting considered an asset
• Post-secondary education in Business Administration or a related field is an asset
• 2–4 years of experience in a role involving accounting, billing, accounts receivable, or related financial responsibilities
• Experience within facilities management, maintenance administration, or a related operational environment is considered an asset

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

You are someone who thrives in a fast-paced environment, enjoys working with systems and data, and takes pride in delivering high-quality work. You bring:

• Proficiency in Microsoft Office applications including Word, Excel, and Outlook
• Experience with JD Edwards or another Oracle-based ERP system (an asset)
• Strong attention to detail and accuracy in data entry, documentation, and record management
• A solid understanding of financial processes and strong numerical aptitude
• Excellent verbal and written communication skills with the ability to build positive working relationships
• Strong organizational and time-management skills with the ability to manage multiple priorities
• A proactive approach to problem solving and continuous improvement
• The ability to work independently while contributing positively to a collaborative team environment
• A commitment to customer service, quality, and operational excellence
• The ability to comply with company policies, procedures, and safety requirements
• Criminal Record Background check required

The expected salary range for this role is between $53,000 and $62,000. The starting salary will be based on several factors such as the successful candidate's qualifications, including but not limited to education and experience. Base pay is one component of Black & McDonald's total rewards package. Total rewards vary by position and may include additional offerings such as group insurance benefits, pension plan, annual performance bonus, career development programs, and other HR programs.

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

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