Administrative Assistant

Job Description

The CIMA+ offices in Western Canada are in the middle of a large growth trajectory. This means new, exciting complex projects that you will have the ability to shape and be a part of. We are actively looking for people who want to develop their skillsets, take on new challenges, and advance their careers within the organization.

We are looking for a project focused Administrative Assistant to join our Vancouver team. This position consists of providing general administrative support for the office as well as to providing project coordination assisting project managers and leaders in the office in the delivery of projects. The incumbent will be working under the supervision of the BC Regional Manager.

Primary responsibilities

• Provide Reception services by greeting visiting clients and sending/receiving courier/deliveries. Maintain visitor log.
• Assist Management in organizing and maintaining the requirements of office Health and Safety policies and procedures.
• Provide support to Management for the organization of in-house training and meetings.
• Prepare meeting minutes and various follow-up reports, letters and other documents addressed to clients and business partners.
• Provide project administration support, including edition of project specifications, drafting, editing of project communications. Manage workflow of document issuance to clients.
• Supporting the project manager, manage and track the issuance of construction administration documents and provide reminders to project managers.
• Assist Management in maintaining the Professional Practice Management Plan and Quality Assurance and Control programs.
• Manage travel arrangements.
• Ensure follow-up and send reminders regarding the signature of the project administrative documents.

Qualifications

• 1+ years of administrative experience
• Experience in consulting engineering would be an asset.
• French / English bilingualism is an asset.
• Excellent practical knowledge of Word (advanced functions)
• Good practical knowledge of Outlook, PowerPoint, and Excel
• Good practical knowledge of the SharePoint platform and Teams
• Good ability to work as part of a team
• Excellent organizational skills, autonomy, multiskilling, interpersonal skills, courtesy, and ability to carry out tasks quickly, in a timely manner
• Integrity, team spirit, and a commitment to excellence

Why choose CIMA+? Because we offer you:

• Comprehensive Group Benefits available from day one for all permanent employees working at least 20 hours per week
• Employee and Family Assistance Program
• Retirement Savings Plan (RRSP) with up to 4% employer contribution
• As an employee-owned company, an annual opportunity to purchase shares for all employees
• Flexible work schedule in a hybrid work mode
• Work/Life balance policy across Canada

For more information on this job opportunity, please contact Eric Fenyedi

#LI-Hybrid

Additional Information

At CIMA+, we recognize the richness and diversity of each individual’s experience. Compensation for this role is therefore based on the candidate’s experience, skills, and qualifications, while maintaining internal equity. The level and associated salary may vary depending on the candidate’s profile.

CIMA+ uses an applicant tracking system that includes an automated match score feature. However, this score is not used to screen, assess, or select applicants. All hiring decisions are made through human review.

Ethics and integrity are fundamental values at CIMA+. That is why we are committed to ensuring equal access to resources and opportunities for candidates, regardless of their identity (race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity or expression, socio-economic status or background, etc.).

In keeping with the principles of employment equity, we encourage all applications, including, but not limited to, those from women, Indigenous people, people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.

Accommodations are available on request. Your Business Partner will process your request.

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