Coordinator, Monitoring and Improvement (Program Admin Officer 4)

Competition # : 44894

Department : Education & Early Childhood Development

Location : HALIFAX

Type of Employment : Permanent

Union Status : NSGEU - NSPG

Closing Date : ​20-Mar-25 ​ (Applications are accepted until 11 : 59 PM Atlantic Time)

About Us

The Department of Education and Early Childhood Development is leading the transformation of the Early Learning and Child Care (ELCC) and public education system in Nova Scotia. This will provide children and families with a strong foundation for lifelong success and well-being. Nova Scotia regulates, funds and provides policy and program support to early learning and child care programs, and other key partners, across Nova Scotia to develop and sustain quality early learning and child care programs province-wide.

About Our Opportunity

If you enjoy working in a dynamic, team-based environment, that is both challenging and rewarding, the Coordinator, Monitoring and Improvement role may be a good fit for you!

This position reports to the Director, Service Provider Funding and Affordability Supports, within the ELCC branch. It involves regular collaboration with various functional areas of the Department, while also engaging with funded organizations in the ELCC sector.

Child care operators and agencies that receive grant funding from the Department are party to funding agreements. These agreements outline conditions and requirements for funded organizations. A key part of your role will be to lead and coordinate monitoring and compliance activities related to these agreements. This will include both financial and non-financial matters.

As a subject matter expert on funding practices and policies, you will also provide guidance on process improvement for Grants Administration and other activities within the ELCC branch. This will include recommendation and implementation of internal controls, process flow improvement, developing procedural / policy documents, and other similar activities. You will also be a key contributor to processes related to implementation of a new operational funding model for the sector.

Primary Accountabilities

The Coordinator, Monitoring and Improvement is responsible for leading these activities to improve processes and ensure public funding is used as intended. In this role you will be responsible for the following :

• Developing and implementing robust processes to inform whether funded organizations are meeting conditions of funding, and what the key risks are to the branch.
• Providing recommendations and advice to ELCC branch leaders regarding tools and resources needed for compliance activities.
• Acting as a consultant within the ELCC branch on matters of internal controls and process improvement.
• Liaising with project leads on priority initiatives and financial considerations
• Establishing internal and external accountability frameworks, including monitoring mechanisms, to ensure transparency and adherence to financial guidelines.
• Providing coordination and support to functional units in implementing program and financial controls, while ensuring alignment with organizational goals and objectives.
• Liaising with external consultants and serving as a subject matter expert in monitoring and compliance processes, collaborating to ensure compliance and best practices.
• Designing and assisting in the implementation of systems and procedures to organize and coordinate the collection of financial and statistical information.
• Ad hoc activities, performing various financial and accounting tasks as needed, to contribute to the overall financial health and efficiency of the organization.

Qualifications and Experience

To be successful in this role, you will have a bachelor's degree with a focus in accounting or finance, plus six (6) years of related experience. An equivalent combination of education, training, and experience will be considered.

You possess the skills and experience to analyze funding agreements and similar documents, and easily identify, create, and implement processes to effectively and efficiently evaluate compliance. Similarly, you are astute at evaluating current processes (including internal controls) and identifying improvements in consideration of ongoing changes. This is irrespective of whether robust IT supports exist for related processes.

You have excellent communication skills (oral / written) and interpersonal skills, consensus building, as well as team building skills, while valuing an inclusive workforce. You are a self-starter with a high degree of personal initiative and integrity, who is able work under minimal supervision to quickly determine the root cause of complex problems within ambiguous or conflicting situations.

You recognize sensitivities in working with confidential information. You exercise a high degree of judgement regarding how certain information will be used or presented, while maintaining the necessary confidentiality that has been entrusted to you in this position.

You also have experience :

Assets for this position include :

We will assess the above qualifications and competencies using one or more of the following tools : written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short- and Long-Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here : Benefits for government employees.

Additional Information

This is a permanent, full-time vacancy based in Halifax, Nova Scotia.

What We Offer

Pay Grade : PR 17

Salary Range : $3,107.16 - $3,649.33 Bi-Weekly

Employment Equity Statement :

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link :

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE : Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.