Travel Assistant

We are looking for a detail-oriented and highly organized part-time Travel Assistant to join our team in Vancouver, British Columbia. In this long-term contract position, you will be responsible for coordinating international travel arrangements, ensuring a seamless experience for employees, contractors, and consultants. This role requires strong communication skills, adaptability, and the ability to handle complex travel logistics efficiently.

Responsibilities :

• Coordinate and book international travel arrangements, including flights, accommodations, and transportation, in accordance with organizational policies.
• Respond to incoming travel requests promptly, ensuring all details are accurate and approvals are obtained as needed.
• Assist with visa applications and other travel-related documentation to ensure compliance with international requirements.
• Monitor and address travel emergencies during regular business hours, working closely with travel agents to resolve issues.
• Maintain and update travel schedules, distributing them weekly to relevant stakeholders.
• Reconcile corporate credit card statements with receipts and invoices, ensuring accurate tracking of travel expenses.
• Provide cost codes and supporting documentation for accounts payable on a weekly basis.
• Track and manage deductions for ticket upgrades or personal travel changes, ensuring proper documentation.
• Collaborate with team members to manage rotational travel schedules for international sites, ensuring smooth transitions.
• Support the Executive Assistant and perform additional administrative duties as required to meet company objectives.
• Minimum of two years’ experience in an administrative or travel coordination role.
• Strong organizational, communication, and interpersonal skills, with a focus on attention to detail.
• Proficiency in Microsoft Office Suite, including Word and Excel.
• Ability to manage multiple priorities and adapt to changing travel schedules and requirements.
• Experience handling international travel logistics, including visa applications and compliance.
• Familiarity with reconciling expense reports and corporate credit card statements.
• Customer service-oriented mindset with the ability to handle complex travel scenarios, such as weather-related disruptions.
• Basic understanding of scheduling and rotational travel planning.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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