Information/Records Management Specialist - Junior

Are You Ready to Play a Key Role in Large-Scale Digital Transformation?

Do you hold an active Secret Security Clearance with the Government of Canada? Do you have hands-on experience preparing, scanning, and managing high-volume physical and digital records? Are you looking for a stable, long-term full-time contract position in downtown Ottawa with a major federal organization? If so, we want to hear from you!

Our client, a major federal government department based in downtown Ottawa, is seeking Junior Information and Records Management Specialists to join a high-priority document digitization initiative. In this role, you will support the end-to-end transformation of physical legacy files into secure, high-quality digital assets. Working within a structured team environment, you will be responsible for record retrieval, meticulous document preparation, high-speed scanning, and strict quality control to meet legal and corporate standards.

Advantages
Long-term Federal Government contract
Consistent schedule (7:30-3:30, Mon to Fri)
No travel requirements

Responsibilities
- File Retrieval & Handling: Safely locate, transport, and maintain physical records in exact ordered sequence from storage areas to digitization stations.
- Document Preparation: Review physical files, remove fasteners (staples, paper clips), repair minor paper tears, and insert file separators according to standard operating procedures.
- Document Imaging & Digitization: Operate desktop scanners and imaging software to digitize high volumes of paper files accurately.
- Quality Assurance & Control: Perform primary and secondary quality checks on scanned images to verify completeness, legibility, resolution, and correct digital file naming conventions.
- Data Entry & Indexing: Save digital files into designated secure repositories, log metadata, and update tracking databases/spreadsheets accurately.

Qualifications
Security Clearance: Candidates must hold a valid Secret Level security clearance.
Recent experience in Information Management or Recordkeeping (IMRK), specifically involving the arrangement, classification, and preservation of digital or physical records.
Post-secondary education is preferred
Database Experience: using MS Excel and computer databases (e.g., MS Access or Oracle) for data entry or administrative purposes.


Summary
If you meet the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however, only those with relevant experience will be considered.

We look forward to hearing from you!

Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.

Randstad Canada is also committed to developing inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures that must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.