Executive Assistant

Our client, a recognized leader in broadcast measurement and consumer behaviour data, is seeking a highly organized and proactive Administrative Coordinator to join their team on a 14-month contract, starting mid-August.

This is an exciting opportunity to support senior leadership in a dynamic, collaborative environment while playing a key role in keeping day-to-day operations running smoothly. The ideal candidate is a detail-oriented administrative professional who enjoys coordinating projects, managing priorities, and supporting cross-functional teams in a fast-paced corporate setting.

Advantages
Location: North York (Don Mills & York Mills)
Work Arrangement: 100% In Office (Monday–Friday)
Contract Length: 14 Months
Start Date: Mid-August
Hours: 9-5

Responsibilities
Administrative & Leadership Support
Provide day-to-day administrative support to senior leadership.
Coordinate complex calendars, meetings, and scheduling priorities.
Prepare meeting agendas, take minutes, track action items, and follow up as needed.
Coordinate domestic and international travel arrangements and itineraries.
Assist with preparing presentations, reports, and executive communications.

Operations & Project Coordination
Support cross-functional initiatives by coordinating activities across multiple departments.
Maintain organized documentation and ensure records are accurate and up to date.
Assist with workflow coordination, document approvals, and internal processes.
Identify opportunities to improve administrative processes and increase efficiency.

Office Administration
Coordinate office operations, including ordering supplies, managing vendor communications, workplace logistics, and facilities requests.
Act as a liaison with building management for office-related needs.
Organize meeting rooms, catering, and event logistics.
Help maintain a welcoming and well-stocked office environment.

HR & Employee Support
Assist with onboarding and offboarding coordination in partnership with internal teams.
Support company events, employee engagement initiatives, and corporate activities.
Help coordinate both virtual and in-person team events throughout the year.

Financial Administration
Process expense reports, invoices, purchase orders, and credit card reconciliations.
Assist with budget tracking and ensure financial documentation is submitted accurately and on time.

Qualifications
College diploma required; Bachelor's degree is considered an asset.
3–6 years of experience in an administrative, office coordination, or operations support role.
Previous experience supporting senior leadership or multiple stakeholders is preferred.
Strong proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint).
Experience with SharePoint, Confluence, Monday.com, DocuSign, or similar workflow platforms is considered an asset.
Excellent organizational and time management skills with the ability to manage multiple priorities.
Strong written and verbal communication skills.
High attention to detail and the ability to handle confidential information with professionalism and discretion.
A proactive, positive, "can-do" attitude with the initiative to improve processes and support a busy leadership team.

Summary
If you're an organized administrative professional who enjoys coordinating people, projects, and processes while supporting a collaborative leadership team, we'd love to hear from you!

Apply today! Please note that only candidates whose qualifications closely match the requirements of this position will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.