Administrative Assistant

Calling all Administrative Assistants!!

This is for an Administrative Assistant role. The Administrative Assistant will be responsible for providing administrative and project coordination assistance. Reporting to the Project Manager, this role will primarily work closely with project partners, the Communications and Public Relations Lead, and an external brand and communications agency to ensure effective coordination, documentation, and communication across all project activities. The ideal candidate is highly organized, detail-oriented, and skilled at managing multiple priorities in a dynamic, collaborative environment.

Hours: Monday - Thursday, 9:00 am - 5:00 pm
Start Date: ASAP - September 2027


Advantages
-Opportunity to work for an organization whose mandate involves significant social impact
-1 year contract
-Great work environment

Responsibilities
-Provide day-to-day administrative support to the Project Manager under the supervision of the Programs Manager and project team to ensure smooth coordination of activities and timely completion of deliverables.
-Collect, organize, and maintain project data, documents, records, and partner information to support effective workflow and reporting.
-Schedule and coordinate internal and external meetings, including preparing agendas, taking minutes, and tracking action items.
-Support communication flow between team members and project partners, to ensure clarity and consistency of information.
-Track project milestones, deliverables, and deadlines to assist with progress monitoring and reporting.
-Assist in preparing project documentation and reports, presentations, and reports for internal and external stakeholders.
- Coordinate logistics for events, workshops, and meetings related to the Project.
- Liaise with the Communications & PR Lead and external brand agency to support administrative needs related to project communications and outreach (no content creation required).
-Handle general administrative duties and ad hoc tasks as assigned to support the efficient functioning of the project.

Qualifications
-Previous administrative or project coordination experience, ideally in a nonprofit or community-based setting.
-AODA training preferred
-Strong organizational and time-management skills, with the ability to manage multiple priorities effectively.
-Excellent written and verbal communication skills.
-Strong interpersonal skills and ability to collaborate with diverse stakeholders.
-Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort working with digital collaboration tools (e.g., Teams, SharePoint, or Google Workspace).
-Familiarity with project management tools (Monday, Asana, Trello etc.)
-High attention to detail and a proactive, problem-solving approach.
-Ability to work both independently and collaboratively in a fast-paced environment.

Summary
If this role sounds like a good fit for you and you are interested please apply. We look forward to seeing your application!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.