Administrative Assistant

Are you a detail-oriented administrative professional or a recent finance/accounting graduate looking to gain corporate experience with an industry leader? Our client, a highly respected specialty insurance and financial services provider, is seeking a motivated Administrative Assistant to support their accounting and receivables team during their peak summer season. This is a 2-to-3-month contract role based out of a premier downtown corporate office at Bay Street, operating on a comfortable hybrid schedule (3 days in office, 2 days work from home).

In this role, you will act as a vital support system for the billing and accounting department during a high-volume period. Your day-to-day will focus heavily on processing payments, assisting with invoice generation, and monitoring receivables. Because the summer months bring tight timelines and a fast-paced environment due to seasonal demand and staff vacations, the team is looking for a resilient self-starter who handles volume with ease, requires minimal supervision, and maintains meticulous data entry standards under pressure. If you are looking to sharpen your accounting knowledge and build a strong corporate foundation, apply today!

Advantages
-Hybrid Work Flexibility: Enjoy the best of both worlds with a balanced 3 days in-office and 2 days work-from-home schedule.
-Prime Downtown Location: Work in a beautiful corporate suite located at Bay Street, steps away from transit, dining, and the PATH.
- Great Core Hours: Work a predictable 36.25-hour workweek (7.25 hours per day), allowing for an excellent work-life balance.
- Strong Hourly Pay: Benefit from a competitive market contract rate of $23.00 – $25.00/hour.
-Foot-in-the-Door Opportunity: Gain valuable corporate experience within the prestigious insurance and financial services sector.
-Supportive Team Environment: Receive hands-on training directly from the accounting team manager and established team members.

Responsibilities
-Payment Processing: Accurately process and apply incoming payments to customer accounts, ensuring records are kept perfectly up-to-date.
-Invoice Administration: Assist with the daily generation and formal distribution of invoices to corporate clients.
-Receivables Monitoring: Track accounts receivable schedules, identify aging balances, and actively flag overdue accounts for subsequent follow-up.
-Inquiry Resolution: Act as a reliable point of contact, professionally responding to internal and external billing and payment inquiries via phone and email.
-Data Integrity: Maintain an exceptional level of accuracy during high-volume data entry to minimize compliance and accounting discrepancies.

Qualifications
-Experience: 0 to 2 years of experience in an administrative support role; new graduates looking to launch their career are highly encouraged to apply.
-Industry Preference: Previous experience or familiarity within the insurance or financial services industry is considered a strong asset.
-Communication Skills: Excellent written and verbal communication skills, with the confidence to conduct professional telephone and email follow-ups with clients.
-Technical Capabilities: Meticulous data entry skills; proficiency with Microsoft Excel and any exposure to dedicated accounting software is an asset.
-Soft Skills & Fit: Must be a self-motivated professional who thrives under pressure, adapts quickly to a busy corporate environment, and operates efficiently without heavy day-to-day supervision.
-Background Screening: Candidates must successfully pass standard pre-employment checks, including a criminal background check, credit check, and 2 professional reference verifications.

Summary
If you meet the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.