administrative Assistant in construction

Company in Montreal, in the field of construction is currently looking for an administrative assistant!

Job summary:

Under the supervision of the Project Director and the Project Manager, the administrative assistant in project management will provide essential support to the project management team. You will be responsible for various administrative tasks related to the management of construction projects.

Advantages
Competitive Salary (65,000$-75,000$)
Hours: 40 hours per week (flexible hours)
Type of work: Hybrid (3 days in the office, 2 days at home)
4 weeks of vacation
Group insurance (including a health spending account!)
50% refund of membership to a fitness club or activity
Dynamic culture
Summer hours
Parking available
Brand new office

Responsibilities
Manage administrative correspondence relating to construction projects.
Monitor contracts/subcontracts and ensure their transmission to stakeholders until signature.
Issue applicable contracts and confirm bills of materials.
Prepare purchase orders, obtain approvals and distribute them.
Gather and process invoices: match them to contracts/purchase orders, code them and forward them to accounting for processing.
Document and update shop drawing workflows.
Write the minutes of site and coordination meetings, then distribute them to the people concerned.
Ensure physical mobilization and demobilization on construction sites (furniture, office supplies, telephone lines, etc.).
Keep plans and specifications up to date, and ensure the distribution of revisions.
Prepare site summary documents and archive projects as directed.
Manage and update the project management directory.
Classify documents and correspondence in customer files.

Qualifications
2 to 3 years of experience in a similar position.
Construction experience strongly desired.
Bilingualism both oral and written
English-speaking internal and external [clients/partners/employees] located outside Quebec on a [daily/regular] basis
Knowledge of the Ms Office Suite
Organizational skills, attention to detail, and ability to work under pressure with deadlines
Autonomy, proactivity and ability to work in a team.

Summary
Why Randstad?

There are lots of great jobs, incredible companies, and great bosses.
At Randstad, we are here to help you find the right combination for you.

If you do not yet have a profile at Randstad and are interested in this position, we invite you to call us at 514.695.3315 and ask for Brandon or Sean to arrange a meeting or send us your resume by email at brandon.freger@randstad.ca / sean.lynch@randstad.ca

Add us on LinkedIn:
- https://www.linkedin.com/in/sean-lynch-370492126/
- https://www.linkedin.com/in/brandon-freger-ba340392/

For a complete list of all available jobs by division, visit www.randstad.ca

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Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.