We are looking for an Administrative Coordinator to join our team in Vancouver, British Columbia on a Contract basis. In this role, you will help keep daily workplace operations running smoothly by supporting reception activities, coordinating schedules, assisting with events, and managing communications with vendors and internal teams. This opportunity is well suited to someone who is organized, service-focused, and comfortable handling a range of administrative responsibilities with minimal supervision.
Responsibilities:
• Oversee day-to-day front desk and concierge support to create a welcoming and attentive experience for staff, visitors, and service providers.
• Coordinate with external vendors and internal stakeholders to arrange services, confirm timelines, and address follow-up items efficiently.
• Monitor onsite concerns and work closely with building operations to ensure issues are resolved in a timely manner.
• Manage incoming and outgoing shipments, including tracking deliveries and maintaining accurate records.
• Provide administrative assistance to the broader team by organizing calendars, arranging meetings, and supporting appointment scheduling.
• Assist with the planning and execution of meetings, workplace activities, and special events to ensure smooth delivery.
• Handle a variety of office coordination tasks independently while maintaining strong communication and attention to detail.
• Support general office functions by responding to inquiries, maintaining organized processes, and helping keep operations on schedule.
• Previous experience in an administrative, office coordination, reception, or workplace support role.
• Strong scheduling and calendar management skills, with the ability to balance multiple priorities effectively.
• Proven ability to deliver excellent customer service and communicate professionally with vendors, staff, and visitors.
• Comfortable working independently and taking initiative in a fast-paced office environment.
• Experience using business tools such as MS Teams, CRM platforms, or similar administrative systems.
• Solid understanding of office procedures, shipping and receiving processes, and general administrative support functions.
• Excellent verbal and written communication skills, along with strong organizational abilities and attention to detail.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. All applicants applying for Canadian job openings must be authorized to work in Canada.
Only job postings for jobs located in Quebec appear in French.
© 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.
Administrative Coordinator • Burnaby, BC
A healthcare provider in Burnaby is seeking a Lab Technician/Administrator.Responsibilities include managing patient intake, conducting health screenings, and performing laboratory procedures.The i... Show more
Located at 11615 Eburne Way, Richmond, BC V6V 2M1, we are seeking to hire 1 full‑time Administrative Assistant to perform the administrative duties.The Job is permanent, and the qualified employee ... Show more
A local real estate firm based in Richmond, BC, is seeking a detail-oriented Office & Accounting Coordinator.The role primarily focuses on managing bookkeeping and accounting while also providing a... Show more
A specialized consulting firm in Vancouver is seeking a part-time Administrative Assistant to provide operational and executive support.The role involves managing day-to-day office administration, ... Show more
Coordinate, assign and review the work of clerks engaged in the following duties: word processing; record keeping and filing; operating telephones and switchboards; data entry; desktop publishing; ... Show more
Become part of a respectful, innovative, and winning team that plays a critical role in the growing oriented strand board (OSB) and engineered wood products market.Recognized globally as a leader i... Show more
As a CBRE Sales Support Coordinator, you will provide administrative support to a top performing group of sales professionals in the office asset class.This job is part of the Sales Operations func... Show more
This position will perform general administrative duties for the department it is assigned to.This individual will perform routine clerical functions and may support more than one department simult... Show more
MatchBox is hiring an organized, motivated, and service-minded Office Administrator / Coordinator to join our Vancouver team.Located in downtown Vancouver, right beside Burrard Skytrain Station, th... Show more
A fast-growing company seeks an Office Coordinator for a 12-month contract in Surrey, BC.You will oversee daily operations, manage client relationships, and support the administration team.Ideal ca... Show more
Now accepting applicants for Focus Group studies.Earn up to $850 per week part-time working from home.Must register to see if you qualify.No Administrative Assistant admin experience needed.Adminis... Show more
Be part of developing innovative and affordable housing solutions that create stability, maintain dignity, and support people in building better futures.At Tikva Housing, the impact is real, and it... Show more
Sign in to set job alerts for “Finance Administration Coordinator” roles.Finance Administration Coordinator Jobs in United States.Research Financial Administrator Assocaite.Executive Assistant - Fi... Show more
Maintaining, coordinating and integrating calendar schedules; booking and managing meetings and conference calls logistics; managing correspondence to ensure all items are prioritized and dealt wit... Show more
Bilingual Service and Implementation Coordinator (Mental Health).Monday–Friday (Rotating shifts between 10:00am, 11:00am and 12:00pm start EST; occasional Saturdays - 1 per month).The Service and I... Show more
Full-Time Education Coordinator Wanted.Oxford Learning Richmond is seeking a dynamic, enthusiastic and passionate full-time Education Coordinator.As Education Coordinator you would participate in a... Show more
Join FPS Food Process Solutions Corporation as a Student Project Coordinator in this Co-op role.Develop essential project management skills by participating in varied project phases from planning t... Show more
A leading food processing equipment supplier in Metro Vancouver is seeking a Project Coordinator to support multi-disciplinary projects.The successful candidate will work closely with Project Manag... Show more
Full-Time – Dealership: Head Office – Department: Human Resources.Opportunity to work with a variety of OEM BRANDS including: Acura Audi, BMW, Honda, Jaguar, Land Rover, Lexus, Mazda, Mercedes-Benz... Show more
We have an immediate opening for a Service Coordinator in our Vancouver/Delta Branch.Reporting to the Branch Office Supervisor, the Service Coordinator is vital to our everyday operations, and they... Show more
