Administrative Coordinator - Baie D'urfe

Our client in Baie D'urfe is currently looking for an Executive Administrative Coordinator & AR Specialist for their organization. The Executive Administrative Coordinator provides administrative support to the local Leadership team
other executives. This person must assume responsibility with limited supervision and must exercise initiative, independent judgement, and discretion in setting priorities and carrying out assignments. This is a 3-6 months contract with strong possibility of permanency.

Advantages
Monday-Friday 7AM-4PM or 8AM-5PN
Location Baie D'urfe
Contract to hire
Salary 45,000$-55,000$ (Based on experience)
Work for a leader in the industry

Responsibilities
Main duties include:
Administrative duties and reception.
• Maintain/manage calendars, schedule appointments and meetings; read, research, and manage expense
reports.
• Receive and interact with incoming visitors.
• Organize travel arrangements for employees, including US and global employees.
• Organize events such as meals or department/company events.
• Purchase necessary office supplies to include business cards.
• Place and print orders: envelopes, pads, calendar cards, holiday cards, etc.
• Monitor/distribute mail.
• Responsible for the maintenance of company vehicles (to include inspection and tags)
• Prepare some MS Excel operations reports

• Make enveloped with invoices to send for review to clients who request it.
• Verify and reconcile deposits in the system.
• Make electronic credit notes to clients and send them.

Accounts Receivable:
• Using SAP system, generate electronic invoice report.
• Send clients electronic invoices
• Receive stamped invoices from warehouse from clients to whom material has been delivered the
previous day.
• Make enveloped with invoices to send for review to clients who request it.
• Verify and reconcile deposits in the system.
• Make electronic credit notes to clients and send them.

Qualifications
• Must be Bilingual (English and French) (written and spoken)
English-speaking internal and external [clients/partners/employees] located outside Quebec on a [daily/regular] basis
• Shows high accuracy in administration
• Data entry accuracy
• Team player
• Is highly organized
• Is change and learning oriented
• Has excellent communication skills (interpersonal savvy)
• Experience in accounting handling accounts receivable
• Travel management and expense reporting application skills is a must
• Is highly approachable
• Has effective problem-solving skills
• Has creative flair
• Is flexible (in the broad sense: in terms of working hours and mentally)
• Can effectively set priorities
• Can deal with ambiguity
• Shows composure
• Shows integrity and trust

Summary
Why Randstad?

There are a lot of good jobs, great companies and great bosses.
At Randstad, we're here to help you find the right fit.

If you don't have a Randstad profile yet and are interested in this position, we invite you to call us at 514.695.3315 and ask for Brandon or Sean to arrange a meeting with you. You can email your resume to brandon.freger@randstad.ca / sean.lynch@randstad.ca

Please add us on LinkedIn
- https://www.linkedin.com/in/sean-lynch-370492126/
- https://www.linkedin.com/in/brandon-freger-ba340392/


For a complete list of all available jobs by division, visit www.randstad.ca.

We look forward to hearing from you

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.