Financial Coordinator

Job Summary

The Department of Family Medicine is one of the largest and most complex clinical science departments within the Faculty of Medicine and is dedicated to excellence in patient care, teaching, research, and administration within the discipline of Family Medicine in a distributed learning environment (across three provinces). Reporting to the Financial Analyst, the Financial Coordinator performs day-to-day financial related activities for the operating accounts of the Department of Family Medicine.

Key Responsibilities

• Update and maintain computerized accounting system (Quick Books); record all department earnings and expenses, prepare cheques, prepare and post deposits, initiate and/or review all department purchase orders and cheque requisitions.
• Reconcile financial statements and follow-up on discrepancies.
• Perform physician payroll function; calculate bi-weekly and monthly pay for independent contractors and University employees for approval from Financial Manager for payment. Act as primary contact for payroll agency.
• Assist with preparation of annual budget, quarterly reviews and annual financial audit and produce a variety of financial reports as required.
• Coordinate financial administration for the Nova Scotia Residency Training Site budgets and non-Nova Scotia Residency Training sites, including processing expenditures and disbursements, compiling data for budget preparation and reporting actual performance against budget to the Financial Manager.
• Maintain, update, and reconcile invoices, ledgers and accounts for the Internal Medical Graduate Program.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Business/Office Administration education with a strong background in bookkeeping and accounting; combined with approximately 5 years of experience in financial and/or payroll functions (or equivalent training and experience).
• Proficiency in MS Office (Word, Excel, and PowerPoint).
• Experience with QuickBooks, Ceridian, and/or other accounting software.
• Knowledge of DalMedix.
• Strong communication and organizational skills, with the ability to manage multiple priorities simultaneously
• Demonstrated ability to work independently, apply sound judgment, and meet tight deadlines through effective analysis and decision-making.

Assets

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s competencies, in particular:

- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Non-probationary bargaining unit employees (NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above.