Executive Assistant

Executive Assistant
Halifax, Nova Scotia
Reference #JL-IMP-9802

IMP Aerospace & Defence is not only one of the leading companies in the Aerospace field, but we are also one of the most engaging and equality advocating companies to work for. We believe that regardless of where you work at IMP Aerospace & Defence, you are a part of our ever-growing team. IMP is able to achieve success through this teamwork mindset. That is why at IMP, you are not defined by your role.

The Role

The Executive Assistant provides high-level administrative and strategic support to the President, while also supporting four Senior Vice Presidents and interacting regularly with Executive Vice Presidents. This role is central to the effective operation of the Office of the President, requiring exceptional judgment, discretion, organizational skill, and the ability to manage complex priorities across a senior leadership team.

Duties & Responsibilities:

• Serve as the primary point of contact for the President’s office, managing interactions with internal and external stakeholders.

• Coordinate closely with Executive Vice Presidents to manage requests for the President’s time and attention, ensuring appropriate prioritization and preparation.

• Facilitate the flow of information to and from the President, ensuring issues requiring consideration are clearly framed, well-documented, and addressed in a timely manner.

• Provide executive-level administrative support to four Senior Vice Presidents, including calendar coordination, meeting preparation, travel arrangements and follow up.

• Manage the President’s calendar, balancing priorities, internal leadership needs, external commitments, and personal obligations.

• Assess and prioritize meeting and briefing requests, exercising sound judgment and diplomacy.

• Coordinate scheduling across multiple senior leaders to enable efficient decision-making and alignment.

• Prepare briefing materials, agendas, and background documentation in advance of meetings.

• Establish and maintain office systems and processes for correspondence, records, meeting materials, and follow ups.

• Track action items and decisions arising from meetings, ensuring appropriate follow-through and accountability.

• Manage all aspects of the President’s travel arrangements, including flight, ground transportation, accommodations, itineraries, and required documentation.

• Act as a trusted liaison between the President, SVPs, EVPs, and other stakeholders. Handle highly sensitive, confidential information with absolute discretion.

• Ensure consistency, professionalism, and responsiveness in all communications issued from the Office of the President.

• Anticipate and resolve travel-related issues proactively.

Qualifications & Experience:

• Minimum of 7–10 years of progressive experience providing executive-level support to a President, CEO, or equivalent senior leader.

• Demonstrated experience supporting multiple senior executives simultaneously in a complex organizational environment.

• Proven ability to manage highly complex calendars, competing priorities, and confidential matters with discretion and sound judgment.

• Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and related office productivity tools.

• Experience coordinating domestic and international travel, including multi-city itineraries and executive-level logistics.

• Strong written and verbal communication skills, with the ability to draft clear, professional correspondence and briefing materials.

• Executive presence and professionalism.

• Confidentiality and discretion.

• Proactive problem solving.

• Strong coordination and follow through.

• Ability to operate effectively in a fast paced, complex environment.

• Must be eligible to meet requirements for Canadian Controlled Goods Program (CGP), U.S. International Traffic in Arms Regulations (ITAR) and Canadian government security clearances.

Why IMP?

• All IMP's benefits become effective on your first day of work, regardless of your position.

• Employees are entitled to 3 paid personal days and 12 statutory holidays per year.

• We offer a comprehensive Benefits Package, including RRSP Program, Tuition Reimbursement Program, Long Service Awards, Volunteer

• Grant Program, Scholarship Program, and more!

IMP is committed to Employment Equity and our goal is to be a diverse workforce that is representative at all job levels. We welcome applicants from Indigenous People, Visible Minority Groups, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self identify on either your cover letter or resume.