Project Information Specialist

Job Description

AECOM is seeking a skill-diverse and talented Project Information Specialist for immediate employment in the Winnipeg, Manitoba office to join our Environment- Remediation Business Line staff contingent based out of this office. The appropriately qualified candidate will support Environment Department Staff in the delivery of engineering design-based projects as well as support our inspection/contract administration Team on the execution of oversight services for construction projects.

The responsibilities of this position providing support to Project Managers, Engineers, and Designers including, but not limited to, the following:

• Word processing/preparation of documents including engineering specifications, shop drawings, technical reports, PowerPoint presentations, contracts, proposals, and letters as required.
• Providing project management assistance to Project Managers, including but not limited to the review, approval, and coding of Subconsultant/Subcontractor invoices, reviews of projects, and supporting documentation for invoicing, set-up, and tracking of proposals and projects in AECOM’s project management system.
• File management, both hard copy and electronic, on both servers and through ‘cloud-based’ programs such as SharePoint and ProjectWise.
• Manage the set-up and maintenance of document control/records management for multiple projects and Project Managers using software including Sharepoint.
• Coordinating of Department-level and project meetings, taking minutes, and preparing slide decks for meetings.
• Health and safety coordination for projects.
• Leading projects through AECOM’s Quality Management System and ensuring documentation of quality control tasks completed by project teams is compliant with AECOM’s Policies and Procedures.
• Under general direction, applies advanced skills to the position.
• Resolves problems using advanced techniques and procedures.
• Ability to plan, organize, and complete assigned tasks.
• Maintains and organizes engineering documentation on an enterprise content management system which includes identification and generation of reports.
• May be responsible for leading a departmental process as assigned by management.
• May orient, train, assign, and check the work of lower-level employees.

Qualifications

Minimum Requirements:

• Diploma/Certificate with 4 years of related administrative experience or equivalency.

Preferred Qualifications:

• At least 4 years of related project management experience.
• Degree or Diploma in Administration, Project Management, or related field
• Previous experience in the consulting industry (engineering or architectural) would be an asset
• Excellent communication skills
• Exceptional organizational, time-management, and strong attention to detail skills
• Ability to self-manage assignments from start to finish with minimal oversight
• Ability to handle stressful situations with professionalism and calm composure
• Committed to providing exceptional client service, both internal and external
• Able to interact professionally with all levels of business personnel and build strong working relationships
• Proficiency – Advanced use of Microsoft Office (Outlook, Word, Excel, PowerPoint, etc)
• Working knowledge of computerized project management software
• Ability to work overtime as required

Additional Information

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. Artificial intelligence will be used to support the screening, assessment, and selection of applicants for this role. Final hiring decisions are made by the hiring team.