Project Documentation Manager

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 80,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Could you be the full-time onsite Project Documentation Manager in Toronto, ON, CA we’re looking for?

Your future role

"Take on a new challenge and apply your documentation management expertise in a new cutting-edge field. You’ll work alongside collaborative and detail-oriented teammates.
You'll ensure the seamless execution of documentation processes across projects, programs, and bids, driving compliance, quality, and timely delivery. Day-to-day, you’ll work closely with teams across the business (project management, engineering, and customer relations), act as the central point of contact for documentation matters, and oversee the full documentation lifecycle, from creation to archiving, and much more."

We’ll look to you for:

• Defining and implementing documentation management processes across the project lifecycle.,

• Developing and maintaining the Documentation Management Plan (DMP) in line with contractual requirements.,

• Establishing and deploying documentation standards, including numbering systems and templates.,

• Ensuring compliance with internal processes and contractual obligations.,

• Coordinating documentation activities across all contributing teams and participating units.,

• Managing the full documentation lifecycle, from creation to final delivery and archiving.,

• Leading the setup, deployment, and administration of the Electronic Document Management System (EDMS).,

• Validating documentation prior to submission and ensuring proper external distribution.,

• Defining and monitoring documentation KPIs (quality, delivery performance).,

• Driving continuous improvement through lessons learned (REX) and process enhancements."

All about you

We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:

• Degree in Business Administration, Information Management, Engineering, or a related field. ,

• Experience or understanding of documentation management processes and lifecycle in project environments. ,

• Knowledge of contractual requirements and compliance standards. ,

• Familiarity with Electronic Document Management Systems (EDMS) and tools such as SharePoint or Teams. ,

• Strong communication and stakeholder management skills. ,

• Attention to detail and organizational skills. ,

• Ability to manage multiple priorities and meet deadlines. ,

• Problem-solving mindset with proactive risk mitigation abilities. ,

• Analytical skills to monitor KPIs and provide insights for continuous improvement. ,

• Adaptability to work in cross-functional and multicultural environments.

Things you’ll enjoy

Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

• Steer your career in whatever direction you choose across functions and countries,

• Contribute to innovative projects,

• Benefit from our investment in your development, through award-winning learning,

• Benefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage (life, medical, pension)

• Comp: $105-135K

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.

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