Tasks
Ø Answer and direct telephone calls
Ø PAYROLL PROCESSING BY NETHRIS SYSTEM (MANDATORY)
Ø Manage contact lists
Ø Draft and distribute emails, correspondence notes, letters, faxes and forms
Ø Develop and maintain a filing system
Ø Update and maintain office policies and procedures
Ø Order office supplies and find new offers and suppliers
Ø Manage contact lists
Ø Provide general support to visitors
Ø Act as point of contact for internal and external customers
Ø Provide information by responding to questions and requests
Ø Ensure the operation of the equipment by fulfilling preventive maintenance requirements; call for repairs; maintain equipment inventories; evaluate new equipment and techniques
Ø Maintain inventory of supplies by checking stocks to determine inventory level; anticipate necessary supplies; place and expedite orders for supplies; verification of receipt of supplies
Ø Perform administrative tasks such as filing, typing, copying, binding, scanning, etc.
Ø Cover the reception
Ø Maintain computer and manual filing systems
Ø Manage sensitive information confidentially
Ø Respond to inquiries by email, telephone or in person
Ø Develop and update administrative systems to make them more efficient
Ø Receive, sort and distribute mail
Ø Answer and forward phone calls
Ø Keep employee leave records up to date
Ø Compilation of pay schedules
Ø Coordinate repairs to office equipment
Ø Welcome and help visitors
Ø Photocopy and print documents on behalf of other colleagues
Ø Proven experience as an office secretary
Ø Knowledge of office management systems and procedures
Ø Working knowledge of office equipment, such as printers and fax machines
Ø Proficiency in MS Office (MS Excel and MS PowerPoint, Word, Néthris payroll system, in particular)
Ø Excellent time management skills and the ability to prioritize work
Ø Attention to detail and problem-solving skills
Ø Excellent written and verbal communication skills
Ø Strong organizational skills with the ability to multi-task
Ø High school diploma; additional qualification as administrative assistant or secretary will be an asset
SALARY: $20/H to $25/H DEPENDING ON EXPERIENCE
SCHEDULE: 8:30 AM TO 4:30 PM
DAY: MONDAY TO FRIDAY
POSITION: PERMANENT
ADVANTAGES: MEAL DISCOUNTS - INDOOR PARKING
Receptionist/Administrative Assistant Nethris • Québec, QC, CA
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