POSITION SUMMARY
:The Administrative Secretary II provides clerical and administrative support functions for the staff and clients who receive services from the program that they support. The Administrative Secretary II (Mental Health) functions as an integral part of the Health Care Team and performs all duties in accordance with the Mission, Vision, Values, Policies and Procedures of Prairie Mountain Health.
RESPONSIBILITIES:
Overview:
1. Provides secretarial support services to a multi-disciplinary team of health care professionals as well as represent the program to outside agencies.
2. Sensitive toward the needs of the client is essential by ensuring clients are received and provided service with courtesy, respect, privacy, and efficiency.
3. Provides clerical support to the program staff and Managers by performing any or all of the following duties:
4. Takes the lead in arranging for equipment ordering and repair as required.
5. Accepts orders, receives, completes and tracks requests made to the program.
6. Maintains inventories and supplies in coordination with Materials Management.
7. Ensures that the program entry area presents in a welcoming, professional organized manner.
8. Provides the necessary database development and data entry support to program.
9. Manages petty cash, billings, process payments, balance and reconcile as required. Prairie Mountain Health 3 of 4 Administrative Assistant March 30, 2023
10. Provides support, assistance with orientation, and backup to other Administrative Secretaries as required.
11. Provides administrative support to other departments as requested.
12. Enters and maintains payroll schedules for program staff and Managers as required.
13. Manages assigned workload ensuring prioritization and organization to meet the demands of the programs and services.
14. Reports urgent matters to appropriate Manager or Director immediately.
15. Other duties as assigned.
Administrative Secretary 2 • Dauphin, Canada
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