administrative assistantMotion Fitness • Okotoks, AB, CA

administrative assistant

Motion Fitness • Okotoks, AB, CA

18 days ago

Job type

Full-time

Temporary

Job description

Work Term: Temporary
Work Language: English
Hours: 40 hours per week
Education: Secondary (high) school graduation certificate
Experience: 7 months to less than 1 year
or equivalent experience

Work setting

Relocation costs covered by employer
Willing to relocate

Tasks

Arrange and co-ordinate seminars, conferences, etc.
Assist with staff consultation and grievance procedures
Direct staff
Motivate staff
Open and distribute mail and other materials
Plan and control budget and expenditures
Plan and organize daily operations
Supervise other workers
Train other workers
Record and prepare minutes of meetings, seminars and conferences
Schedule and confirm appointments
Manage contracts
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Compile data, statistics and other information
Respond to employee questions and complaints
Order office supplies and maintain inventory
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Type and proofread correspondence, forms and other documents
Perform data entry
Provide customer service
Maintain and manage digital database
Perform basic bookkeeping tasks
Consult with clients after sale to provide ongoing support
Supervise office and volunteer staff
Plan, organize, direct, control and evaluate daily operations

Supervision

1 to 2 people

Certificates, licences, memberships, and courses

First Aid Certificate

Computer and technology knowledge

Google Docs
MS Excel
MS Outlook
MS PowerPoint
MS Windows
MS Word
Electronic mail

Area of specialization

Reports and records
Invoices

Transportation/travel information

Public transportation is available

Work conditions and physical capabilities

Ability to work independently
Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Repetitive tasks
Large caseload
Large workload
Work with minimal supervision

Personal suitability

Ability to multitask
Excellent oral communication
Excellent written communication
Flexibility
Judgement
Organized
Team player
Accurate
Client focus
Reliability
Time management
Adaptability
Quick learner

Screening questions

Are you authorized to work in Canada?
Are you available for shift or on-call work?
Are you available to start on the date listed in the job posting?
Are you willing to relocate for this position?
Do you have experience working in this field?

Employment terms options

Early morning

Employment terms options

Evening
Morning
Day
Weekend

Other benefits

Free parking available

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Administrative assistant • Okotoks, AB, CA

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