Executive Assistant

We are seeking a high-caliber, proactive, and remarkably organized Executive Assistant to support members of our senior leadership team. This role is designed for a strategic thinker who views administrative support as a mission-critical function. You won't just be managing a calendar; you will be the "air traffic controller" for a fast-paced environment where precision, discretion, and a sense of ownership are essential.

The ideal candidate is someone who stays three steps ahead, anticipates needs before they are voiced, and thrives in a culture of high performance and mutual respect.

Advantages
Why you should choose this company:
-Full health and dental benefits and life insurance available from Day 1 at no cost for you and any of your dependents
-Pension matching program
-RRSP and TFSA programs
-3 weeks vacation to start
-Unlimited PTO
-Employee discount programs with various industries
-Tuition reimbursement for continuous professional development
-Employee engagement events (holiday parties and on-site celebrations, off-site meetings)
-Employee led groups to support common interests/goals.


Responsibilities
-Strategic Calendar & Workflow Management: Masterfully manage complex and ever-shifting schedules, ensuring the executive’s time is aligned with high-priority goals.

-Departmental Operational Anchor: Act as the central point of contact for the team led by the executive, ensuring the team has the resources they need to succeed.

-Communication Liaison: Act as the primary gatekeeper and bridge between leadership and the department, facilitating clear communication and ensuring team-wide initiatives are socialized effectively.

-Meeting & Event Orchestration: Lead the logistics for high-stakes board meetings, town halls, and team-building off-sites, including agenda preparation and ensuring action items are tracked across the entire leadership group.

-Culture & Connectivity: Proactively look for ways to improve team morale and connectivity, serving as a sounding board for the team and a direct link to leadership.

-Travel & Logistics: Coordinate intricate domestic and international travel itineraries for the executive and, when required, coordinate logistics for visiting team members or group travel.

-Confidentiality: Handle sensitive information regarding corporate strategy and personnel with absolute integrity, maintaining trust across all levels of the organization.

Qualifications
-The Ultimate Professional: You have 5+ years of experience supporting C-suite or Senior Executives in a corporate environment.

-Matrix Organization Expert: You have a proven track record of navigating a Matrix Organization.
(What we mean by "Matrix": You are comfortable operating in a structure where reporting lines are not just vertical (top-down), but also horizontal. You understand how to manage competing priorities from multiple stakeholders and can influence people you don't "officially" report to in order to get things done.)

-Tech-Savvy: You are a wizard with the Microsoft Office 365 Suite (specifically Outlook, Teams, and PowerPoint) and comfortable adopting new productivity tools.

-A Problem Solver: When a flight is canceled or a meeting clashes, you don't panic—you find three alternative solutions before anyone else realizes there’s a problem.

-Exceptional Communicator: Your writing is concise, and you can build rapport with everyone from frontline staff to global partners.

-Collaborative Leader: You don't just work for one person; you take pride in the success of the entire group. You are approachable, helpful, and viewed as a mentor or "go-to" resource by your peers.

Summary
If you meet all or most of the above-listed criteria, register for a Randstad account online and apply! If you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.