Executive Assistant

Are you an experienced, proactive Executive Assistant looking for an exciting new full-time opportunity in Mississauga? Randstad Professional is partnering with a growing organization in the gold mining sector to find a high-caliber, mid-level Executive Assistant to support multiple senior leaders, including the Vice-President and multiple C-suite executives or directors. This is a brand new, 100% full-time in-office position (5 days a week) designed for an agile professional who thrives under pressure in a fast-paced environment where priorities pivot quickly.

If you excel at anticipating needs, managing complex calendars, and keeping a bustling corporate workspace organized, this Executive Assistant role is the perfect match for your career trajectory. As an essential pillar of our client’s team, the successful Executive Assistant will seamlessly manage day-to-day coordination, heavy calendar logistics, and office infrastructure. This role falls under our business administration specialization, where we connect premier talent with top-tier corporate employers.

Working in an evolving project-based or startup atmosphere, you will have the unique opportunity to help set up a brand-new office space, manage competing requests from 3 to 6 high-level stakeholders, and keep operations running efficiently. It is a fast-paced environment where tasks need to be completed straight away, making it an ideal home for an assertive, highly organized professional. The field of business administration demands a forward-thinking mindset, and this role places you directly at the center of critical corporate operations within the mining sector. While English is the primary language used for daily administrative support and stakeholder communication in this Mississauga office, bilingualism proficiency is considered an asset.
Clear, articulate communication skills are vital for this Executive Assistant position to navigate complex scheduling requests, write correspondence, and manage incoming executive emails smoothly. Whether dealing with internal leadership or external partners, your linguistic and professional clarity will champion the operational efficiency expected in executive business administration roles.



Advantages
• Highly competitive base salary ranging between $90,000 and $120,000 per year, commensurate with experience.
• Eligibility for a lucrative, discretionary project bonus program tied directly to capital expansion milestones, schedules, and budgets.
• Comprehensive corporate benefits package through the employer.
• Excellent on-site building amenities, including an accessible cafe, a fully-equipped gym, and showers.
• Plenty of parking space available on-site at the Mississauga location.

Responsibilities
• Coordinate, manage, and optimize complex calendars for the Vice-President and up to 6 high-level directors or executives.
• Handle all accommodation arrangements and travel coordination for executives.
• Monitor, sort, and manage executive email inboxes to prioritize critical inquiries and flags.
• Oversee day-to-day office and facilities administration, helping coordinate and set up a brand-new office space.
• Independently prioritize competing requests from multiple stakeholders in an evolving, startup-like project environment.
• Complete miscellaneous ad-hoc administrative tasks to ensure the smooth execution of corporate schedules and deadlines.

Qualifications
• 2 to 3 years of dedicated experience working as an Executive Assistant, Administrative Assistant, or in a mid-level administrative support capacity.
• Prior experience working within a fast-paced project environment, capital expansion setting, or corporate startup is highly transferable.
• A professional background or experience working within the engineering, construction, or mining industries is considered a strong asset but is not strictly required.
• Must be fully comfortable working 100% in-office (5 days a week) at the Mississauga location.
• Ability to occasionally work flexible hours or overtime to meet critical project deadlines.
• Successful completion of a standard criminal record check as part of the onboarding process.
• Strong prioritization and decision-making capabilities to resolve conflicting schedules independently.
• Exceptional organizational skills with a keen eye for detail in a high-speed corporate setting.
• Highly adaptable with the ability to maintain composure when managing high-volume, time-sensitive demands.
• Advanced proficiency in standard corporate software, electronic calendars, and office management systems.
• Excellent interpersonal communication skills for interacting with internal C-suite executives and project directors.

Summary
Randstad is a global leader in talent solutions, and our recruiters are experts in their fields, dedicated to aligning your unique talents with fulfilling career steps. We encourage you to apply today through our website or connect directly with our specialized recruitment team to take the next step in your professional journey. If this specific role is not the perfect fit, please contact us today to explore other exciting opportunities tailored to your ambitions.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.