Seeking an Office Administrator for a fast growing construction based company in Uxbridge, ON. This individual should be looking for a full time/long term employment and interested in possessing the position; and, will be responsible for all office duties.
The ideal candidate should possess the following merits and skills:
Ø Good in Client Relationship Management
Ø Ability to be Multi-tasking
Ø Advanced organizational skills
Ø Excellent communication skills both by phone and email
Ø Familiarity and experience with various Social Media Platforms
Ø Good in general computer skills
Ø Fast learner with proven ability to acquire changing & new skills
Ø Easy to adapt to changing needs within his/her duties as well as the company’s objectives
Responsibilities:
Ø Create accounts for new clients as well as new jobs in QuickBooks and open hard copy folders
Ø Maintain all clients’ folders and jobs’ folders
Ø Prepare Estimates for potential jobs, create monthly invoices for scaffold rental & invoices for finished jobs in QuickBooks
Ø Retrieve current WSIB Clearance Certificate, prepare Form 1000 and retrieve updated Certificate of Insurance for clients as needed
Ø Prepare delivery slips for equipment sent out to job sites by Avontus
Ø Perform inventory management in Avontus on a regular basis
Ø Prepare Truck Confirmation Sheets for 3rd party trucking companies and match corresponding invoices
Ø Perform AP duties (including input vendor invoices in QuickBooks and make payments via on-line banking and maintain payable record files)
Ø Process employee expense reports
Ø Submit HST/GST Returns, WSIB Premiums per schedule
Ø Other ad hoc accounting and administration duties as required
Qualifications:
Ø College/University degree/diploma in Business Management or Accounting or similar field
Ø 3+ years of office administration experience
Ø Self-motivated and willing to take initiative.
Ø Proficient using Microsoft Word and Excel, at an intermediate level.
Ø Solid knowledge and demonstrated experience in QuickBooks Desktop
Ø Able to handle tight deadlines and work under pressure
Ø Strong in numbers and detail-oriented
Ø Able to work effectively on their own and in a team environment
Salary & Benefits:
Ø $50K - $70K per annum, commensurate with experience. Benefits negotiable.
\nCompany DescriptionThis is a fast growing construction based company.
Office Administrator • Uxbridge, ON, Canada
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