Accounts Receivable Coordinator

A leading cosmetics company is seeking an Accounts Receivable Coordinator to join the team!

Location: North York
Full-time, temporary to a permanent position

Job Overview

Accounts Receivable Management:

• Manage and maintain accounts receivable records, ensuring accuracy and completeness.
• Monitor outstanding invoices and follow up with customers for timely payments.
• Reconcile accounts and resolve discrepancies promptly.
• Corporate Retail Account Management:
• Handle and maintain relationships with all retailer accounts.
• Ensure compliance with the retailer's specific invoicing and payment processes.
• Regularly review vendor portals to track payments, resolve disputes, and reconcile accounts.

Deduction Management:

• Investigate and troubleshoot deductions or chargebacks on customer invoices.
• Collaborate with sales and customer service teams to resolve deduction issues efficiently.

EDI (Electronic Data Interchange):

• Manage EDI transactions, ensuring accurate data exchange with customers.
• Resolve EDI-related issues and discrepancies to maintain smooth operations.

Reporting and Analysis:

• Prepare and analyze accounts receivable reports, aging summaries, and cash flow forecasts.
• Provide insights and recommendations to improve collection processes and reduce outstanding balances.

ERP (NetSuite) Utilization:

• Utilize NetSuite or other ERP systems for efficient accounts receivable management
• Ensure data integrity and accuracy within the system.

Customer Communication:

• Communicate professionally and effectively with customers regarding invoicing, payments, and account inquiries.
• Address customer concerns and provide exceptional service.

Qualification and skills

• Minimum of an Accounting Diploma or equivalent qualification.
• At least 3 years of experience in accounts receivable or a related financial role.
• Experience in using ERP software, preferably NetSuite.
• Experience working with corporate retailer accounts and managing vendor portals.
• Familiarity with EDI processes and transactions.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Detail-oriented and able to work independently.
• Ability to prioritize tasks and meet deadlines.