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Executive Assistant
Executive AssistantInternational Financial Group • Toronto, Ontario
Executive Assistant

Executive Assistant

International Financial Group • Toronto, Ontario
30+ days ago
Job type
  • Full-time
Job description
Our client, a top bank in Canada is looking to hire an Executive Assistant with a contract of 3 month which is renewable. This role 2-3 days a week in the office for their Toronto office.
  • Proactively manage VP calendars to schedule meetings, avoid conflicts, and group meetings efficiently, considering travel and in-office opportunities.
  • Respond to meeting requests within one business day, book meetings within 1-2 days, and track attendance or agenda updates.
  • Review upcoming meetings to identify required preparations, confirm attendee availability, and highlight logistical details.
  • Handle VP expense reporting and travel arrangements, including booking accommodations and transportation aligned with the VP's schedule.
  • Maintain shared calendars with updated travel and absence information for the VP and management team.
  • Coordinate with team members to ensure timely submission of materials, documents, and agendas for VP review and input.
  • Follow up with relevant parties to meet deadlines for required documentation and ensure accuracy.
  • Notify the VP of critical dates, significant changes, or agenda items requiring attention.
  • Maintain effective communication with the team to support seamless operations and coordination for all tasks and events.

Must have skills:
  • 5+ years' experience managing multiple VP calendars simultaneously
  • Workday experience.

Nice to have skills:
  • CIBC experience is strong nice to have
  • COUPA experience is also a strong nice to have

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Executive Assistant • Toronto, Ontario

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