Payroll and HRIS Representative

The Role: Payroll and HRIS Representative

What you are looking for:

• A closely connected culture
• A total rewards package meant to enhance your work-life flexibility
• Fully utilizing your talent
• Professional growth and development via challenging projects and assignments
• Warm and fuzzy feelings knowing you have helped your community, your team, the business and social causes through the Rexall Care Network

Reporting directly to the Manager, Payroll, the existing Payroll and HRIS Representative role is responsible for consistently delivering a high level of service, ensuring HRIS data integrity, payroll accuracy, and compliance with collective agreements and applicable legislation.

Principal Responsibilities:

• Payroll subject matter specialist, ensuring accuracy and consistency, including providing direction with respect to payroll policies and procedures, taxation issues and adherence to collective agreements and legislation. Stays current on changing federal/provincial legislation.
• Accountable for updating and maintaining the integrity of employee data in ADP HRIS including new hires, status changes, terminations etc, in addition to audit of all entries.
• Accountable for full cycle payroll for designated group(s) from new entry to processing to final audit, according to legislative and contractual requirements.
• Responsible for maintaining the integrity of and performing modifications to ADP and KRONOS systems as required. Assist, develop and implement changes directly with service provider(s) as required, ensuring the accuracy of final payroll results.
• Accountable for Kronos time and attendance system for assigned regions including follow-up with stores on missing information required for entering of retro adjustment hours, ensure hours have not already been paid and proper approvals have been received. It also includes running of Kronos reports to balance hours so that payroll is processed accurately.
• Process miscellaneous payments such as stipends, vacation dollars, premium pay, miscellaneous bonus, retro pay, severance pay etc. directly in ADP HRIS.
• Responsible for making stop payments, doing wire transfers and entering of adjustments in to update YTD totals when required. Verify, prepare, and release record of employments for designated employees.
• Accountable for the remittance of deductions and premiums to outside agencies including garnishments, family support, union dues, pension and WSIB premiums, as well as other monthly filing/reporting.
• Responsible for compiling statistical reports, statements, summaries, and payments for submission to appropriate agencies and departments. Review and analyze payroll accounting transactions, performing accounting adjustments as necessary.
• Accountable for all year-end activities including auditing of employee data, taxable benefits adjustments, pension adjustments, processing, preparing and distribution of T4’s and all annual reconciliations/filing/reporting.
• Identify and recommend relevant changes to internal payroll processes to improve payroll provided services
• Communicate and collaborate with relevant sources, to provide information and respond to inquiries including third-party agencies and service providers.
• Prepare other payroll related reports, including annual vacation reports and other ad-hoc reporting as required.
• Acts as a subject matter specialist on Time and Attendance and EIF system/matters (from a payroll perspective). Respond to Kronos/EIF requests and advance as appropriate.
• Adhere to customer service guidelines and procedures as established by Rexall Pharmacy Group Ltd.
• Carry out all tasks and responsibilities in accordance with internal approvals and payroll processing guidelines.
• Keep abreast of current and new Rexall Pharmacy Group Ltd. policies and procedures to ensure new requirements are properly reflected in payroll.
• Perform other duties as assigned to support Rexall Pharmacy Group Ltd.

Knowledge, skills and experience:

• 2-3 years College Diploma in relevant field
• Canadian Payroll Association Certification (PA/ PCP Designation) is a must
• Minimum 5 year experience administering payroll in large scale organization, retail industry preferred and multi provincial experience preferred
• Thorough knowledge, experience and understanding of applicable legislation, concepts, collective agreements, company policies
• Ability to identify areas for improvement and take initiative to recommend process improvements
• Exceptional knowledge of payroll accounting; knowledge of general accounting preferred.
• Ability to prioritize, multi-task and meet deadlines, strong attention to detail
• Outstanding oral and written communication, represented in a positive manner
• Strong analytical and mathematical skills; strong Excel skills.
• Excellent understanding and experience of applicable computer programs, i.e., ADP, Kronos Timekeeper, Microsoft Word, Excel and Outlook.

At Rexall, we are better together. We serve our customers, partners, and patients best—we are our best—when everyone brings their true self to work. Our connected, inclusive culture celebrates our lived experiences, backgrounds, expertise, and self-expression to let us win as one team. Leveraging our differences distinguishes us and brings out our best performance.

Are you #ALLin?

Rexall Pharmacy Group is committed to providing an accessible environment for all of our customers, employees, and job applicants. Rexall Pharmacy Group will make available to any selected applicants’ accommodations and/or accessible formats should they require. Candidates are encouraged to discuss any accommodation they may need in order to allow for the most effective selection process.

Our hiring process uses AI-enabled tools to assist with the assessment of applications based on job-related criteria. All decisions are made by the hiring team.