Job Description
Our client in the healthcare industry is seeking a Senior Medical Administrative Assistant to provide support to two physicians in the Obstetrics and Gynecology department of their hospital. This role combines clinical and academic administrative tasks and requires someone with strong organizational skills, excellent communication abilities, and experience in a medical or hospital setting. The ideal candidate is highly professional, detail-oriented, and comfortable handling confidential information.Location & Work Model: On-site, downtown Toronto
Pay Rate: $24/hour
Schedule/Hours: 7.5 hours/day; flexible hours between 7:30 AM and 4:00 PM, Monday to Friday
Contract Duration: 11 weeks, with potential for extension or permanency
Provide comprehensive administrative and secretarial support to two physicians
Manage and coordinate physicians' calendars, including scheduling appointments and meetings
Act as first point of contact for telephone and office inquiries, maintaining professionalism and discretion
Maintain and update digital and paper files
Assist in preparing academic documents, including CV updates, academic activity reports, and merit submissions for the physicians
Submit research proposals and clinical papers to granting agencies or journals
Retrieve medical literature and references as needed
Maintain and update clinical databases and billing records
Draft various types of correspondence, including patient, legal, and research-related communications
Maintain High-Risk Schedule and Contact information (Microsoft Outlook) for access of all department personnel
Ensure strict compliance with privacy and confidentiality guidelines
Process and track invoices, receipts, and reimbursements from research and departmental accounts
Liaise with internal departments including research accounting, education coordinators, and business offices
Perform regular billing using clinical systems
Provide coverage for other administrative staff as needed
Minimum 5 years of experience in a medical administrative or hospital-based role
Completion of a recognized administrative or medical office education program, or equivalent relevant experience
Proven experience supporting physicians or clinicians in a hospital or academic setting
Strong administrative and organizational skills
Ability to handle sensitive information with discretion
Proficiency with Microsoft Outlook and clinical information systems
Excellent written and verbal communication skills
Comfortable in a fast-paced clinical environment
Medical Administrative Assistant • Toronto, ON
Beauty Incubator Recruitment are thrilled to be partnering with a dynamic cosmetic surgery practice who are in search of a highly professional, dependable, and trustworthy Medical Office Administra... Show more
Job Title: Administrative Assistant Work From Home - Remote Panelists.Part-Time Focus Group Participants - Remote Work From Home (Up To $850/Week).Our company is seeking individuals to participate ... Show more
Become a crucial part of TELUS Health as an Administrative Assistant in Scarborough, Ontario.Support the Defined Contribution Pension Administration with administrative tasks in a collaborative env... Show more
Become a key player as a Team Assistant with Ontario Health atHome.Your organizational and multitasking expertise will ensure patients receive optimal support and care.In this role, you will provid... Show more
Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world.As innovators in ... Show more
We are seeking a motivated and skilled.The ideal candidate will have excellent interpersonal skills, a strong work ethic, and a commitment to providing high-quality patient care.This position requi... Show more
Coordinates information flow, schedules appointments, and manages medical records in a clinic setting. Show more
Physicians at any stage of their careers can benefit from volunteering, while also providing beneficial support to other health professionals and institutions across the world.Medical volunteering ... Show more
Sunnybrook Orthopaedic Associates is seeking a highly organized, professional, and empathetic Medical Administrative Assistant to support a busy spine surgeon’s office.In this role, you will serve ... Show more
Admin Assistant Department Acute Internal Medicine Clinic(Job Id 16083).Job title: Admin Assistant Department Acute Internal Medicine Clinic.Category: Administrative/Clerical Support.Work type: Ful... Show more
Become an integral part of Medix College as an Administrative Assistant at our Toronto Campus.This role focuses on customer service and administering daily operations efficiently.As an Administrati... Show more
Company Description UHN is Canada's No.With 10 sites and more than 44,000 TeamUHN members.UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, To... Show more
Lead the SE First Nations, Inuit, and Métis Program as Senior Director at SE Health.Your vision will shape community-focused health initiatives across Canada.As the Senior Director, you will provid... Show more
Seeking a Medical Administrative Assistant to manage patient interviews, insurance claims, appointment scheduling, and electronic medical records in a fast-paced foot clinic.Requires 1 year of expe... Show more
UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital.With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princ... Show more
Location: 661 Yonge Street, Toronto, ON, M4Y 1Z9.Employment Type: Full-Time (in office).We operate in a fast-paced environment and are committed to operational excellence, strong internal collabora... Show more
Administrative Assistant, Surgery/Oncology.Sinai Health is looking for an.The Administrative Assistant is an essential part of a busy clinical practice within the Department of Surgery at Mount Sin... Show more
Become a vital part of patient care as a Patient Care Coordinator in a busy healthcare environment.This in-person role supports plastic and reconstructive surgeons in managing crucial patient flow ... Show more
Elevate your career with UHN as an Administrative Assistant I at Toronto Western Hospital.This pivotal role emphasizes clerical support and customer service in a busy research lab setting.UHN, Cana... Show more
Bilingual Medical Claims Assistant – 100 % Remote (Montreal, QC).Remote opportunity in the insurance sector supporting mortgage creditor claims.This role involves intake calls, medical information ... Show more
%2C%20Sinai%20Health){kind=logo}
