Administrative Assistant

Administrative Assistant / Office Administrative Assistant (Bilingual)

Location: Montreal (Anjou area)

Status: Temporary contract (1-year minimum) – Potential for permanent placement

Schedule: Full-time (37.5 hours/week), Monday to Friday

Flexible Shifts: 8:00 AM to 4:30 PM or 7:00 AM to 3:30 PM

Salary: $25.00 to $35.00 / hour (commencing rate based on experience)

About Our Client
Our client, a globally recognized leader in elevation systems and urban mobility, is currently seeking a Bilingual Administrative Assistant to join their team in Anjou.

You will join a stimulating work environment within a close-knit team (approx. 12 to 15 office employees). In this role, you will provide key administrative support to managers, operational teams, and field technicians/mechanics.

Language Requirement
Bilingualism (French and English, spoken and written) is required for this role, as the incumbent will be required on a daily basis to communicate with suppliers, partners, and clients located outside of Quebec.

Advantages
Your Benefits for This Role:

Competitive Salary: $ 25.00 to $ 35.00 per hour, based on experience.

Flexible Schedule: Full-time (37.5 hours/week), Monday to Friday, with your choice of shift hours (7:00 AM to 3:30 PM or 8:00 AM to 4:30 PM).

Prime Location: Office located in Anjou (East end of Montreal) with free on-site parking.

1-Year Contract with Long-Term Potential: A great opportunity for stability offering a strong possibility of permanent placement.

Responsibilities
Welcome visitors and manage incoming phone calls as well as general inquiries.

Coordinate mail reception and incoming deliveries.

Maintain and manage common areas (coffee supplies, organization of shared spaces).

Schedule and coordinate mechanics' appointments.

Update and maintain mechanics' information in administrative systems (CCQ cards/expiration dates, driver's licenses, etc.).

Collaborate daily with field teams (blue-collar workers) and office staff (white-collar workers).

Manage, file, and archive physical and electronic records for payroll and projects (Construction, Mod, Repair, and maintenance contracts).

File and archive accounting documents (invoices, purchase orders, accounts payable).

Update contract files in the management system (contract types and dates, notes, special hourly rates, specific instructions).

Ensure the overall accuracy, confidentiality, and integrity of office data and records.

Qualifications
Bilingualism: Bilingualism (French and English, spoken and written) is required for this role, as the incumbent will regularly communicate with stakeholders, suppliers, and partners located outside of Quebec.

Computer Skills: Excellent proficiency in the MS Office suite (Outlook, Excel, Word, Teams) as well as comfort using SharePoint and OneDrive. (Knowledge of field service management software such as Field Complete is an asset).

Strong organizational skills, thoroughness, autonomy, and excellent priority management.

Strong communication skills, a high standard of customer service, and the ability to easily collaborate with a variety of profiles (managers, technicians, clients).

Team player, proactive, and strict adherence to confidentiality.

Summary
👉 Interested in this Administrative Assistant opportunity in Anjou (East Montreal)?

Send us your resume today at mag.paga@randstad.ca

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.