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Executive Assistant, Operations
Executive Assistant, OperationsUniversity of the Fraser Valley • Abbotsford, BC, CA
No longer accepting applications
Executive Assistant, Operations

Executive Assistant, Operations

University of the Fraser Valley • Abbotsford, BC, CA
23 days ago
Job type
  • Permanent
Job description

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Office of the Provost
Abbotsford (King Road)
Application deadline: April 17, 2026

Job Number: J0426-0013 Status: Permanent Open Positions: 1 Salary Schedule: Exempt Salary Schedule, Group 6 Hours/Week: 35 Salary: $65,915.00 - $92,281.00/Year Compensation Details: Compensation beyond the mid-point requires approval by the Public Sector Employers' Council Secretariat (PSEC). Position Description

Job Summary

The Executive Assistant, Operations provides confidential administrative support and assists with the effective and efficient management to the Provost and VP Academic’s office. The incumbent functions as a first point of contact to assure prioritization of the Provost and VP Academic’s time, assisting with managing and prioritizing competing demands for time. The role also handles all matters pertaining to the Provost and VP, Academic’s calendar, coordinating meetings with internal and external partners, and ensuring the Provost and VP, Academic is aware of and prepared for all scheduled meetings and events. The incumbent handles confidential materials and responds to sensitive situations, ensuring a high level of diplomacy and tact. The incumbent liaises directly with HR, Finance, administrators, with the Board and Secretariat offices on governance matters.

Qualifications

  • Undergraduate degree in a related field from a recognized post-secondary institution.
  • Five (5) years of office administration experience, preferably at the senior assistant level and preferably in a post-secondary institution environment or similar complex organization.
  • Superior interpersonal and written communication, time management, and organizational skills.
  • Proven ability to work independently and as part of a team and meet multiple deadlines with a high degree of accuracy and attention to detail.
  • Excellent knowledge of office practices and procedures; advanced knowledge of various software applications, primarily Microsoft Office, Outlook calendar/mail, and Adobe.
  • Strong technical/computer skills (MS Windows and Apple/Mac platforms; MS Office – Word, Excel, Outlook).
  • Experience supporting committees; demonstrated excellent minute taking and transcription skills; self-directed, proactive, and able to exercise discretion.
  • Proven ability to work with minimal or no supervision, multi-task, and work to tight deadlines with conflicting priorities.
  • Familiarity with UFV’s governance and tenure and promotion processes is preferred.
  • Familiarity with UFV’s faculties, programs, policies, and procedures is preferred.
  • Contact Management System (CMS) knowledge is an asset.


UFV LEADERSHIP PROFICIENCIES

  • Create and implement plans - shape, align and execute the strategic priorities to meet student and community needs.
  • Lead change – Remain flexible, adjusting to changing circumstances and lead positive change by balancing innovation and calculated risk taking.
  • Cultivate collaborative relationships – Build effective working relationships internally and externally and collaborate to achieve mutually beneficial goals.
  • Inspire and develop talent - Invest in developing yourself, staff and faculty, effective teams, and our culture of excellence.
  • Make effective decisions - Make sound and timely decisions that benefit UFV in both straightforward and ambiguous circumstance.
  • Infuse Indigenization, Equity, Diversity, and Inclusion – Lead by example, valuing differing perspectives and backgrounds and promote equity, inclusion, and respect in a diverse environment.

How to Apply

Please submit your resume and cover letter by the application deadline.

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Executive Assistant, Operations • Abbotsford, BC, CA

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