Administrative Personal Assistant

Ref ID: 05150-0012388246

Classification: Billing Clerk

Compensation: $50000.00 to $55000.00 yearly

We are seeking an energetic and attentive Personal Assistant reporting to the President. As the Personal Assistant, you are an excellent multitasker, fast-paced, self-motivated, solutions driven, and highly discreet. In this role, you will fulfill a diverse range of job duties including: scheduling, personal errands, researching various projects, and miscellaneous office/administrative duties.

Core values are Worthy of Trust - say what you do, do what you say and say what you will not do; Teamwork - success is not a solo act; Mamba Mentality – A constant quest to be better today than you were yesterday; Accessibility – Access is not a privilege. The Administrative Assistant will ensure the purpose and values are part and parcel to their daily work and they will be an example of these being lived through their job.

Organization Position

The Administrative Assistant reports to the Executive Assistant and as an integral part of the executive’s team, will have direct day-to-day contact with the executives, clients, employees, and other partners.

Duties Include:

• Keeping the upmost level of confidentiality at all times

• Family calendar and appointment organization and coordination.

• General errands

• Delivering high performance on a consistent basis

• Planning and coordinating events and travel for the President & family

• Coordinate maintenance and repair for equipment and vehicles as required

• Assist in technical trouble shooting and problem solving as needed

• Manage paper and electronic filing systems

• Arrange or make coffee, tea, or lunch as required for personal or business purposes

• Purchase and maintain office supplies and documents as necessary

• Perform general administrative duties, including minor accounting paperwork processing and receipt reconciliation

• Recording meeting minutes

• Copy and scan documents, as required

• Assist with event coordination and execution

• Other duties as assigned

Job Requirements:

Qualifications:

• Previous experience in a similar role (minimum 1 year relevant experience)

• Valid driver’s license with a good standing record with ICBC

• Excels at working in a fast-paced environment

• Able to handle multiple tasks and priorities accurately

• Exceptional attention to detail and highly organized

• Strong computer skills, proficient in MS Office applications

• Strong research skills

• Excellent professional, verbal, and written communication skills

• Excellent team player

• Flexible work hours

Characteristics Required:

• Team mentality, behave in a professional and respectful manner with colleagues and our partners.

• Maintain positive and constructive working relationships with colleagues and our partners.

• Maintain confidentiality with sensitive or privileged information

• Energetic and eager to tackle new projects and ideas

• Resourceful, can-do attitude and be solution focused.

Benefits will include paid vacation, competitive salary, extended health benefits and more!

To learn more about this role, apply today. We would love to continue the conversation with you.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. https://www.roberthalf.ca/en/mobile">Download the Robert Half app and get 1-tap apply, instant notifications for AI-matched jobs, and more.

Questions? Call your local office at 1.888.490.5461. All applicants applying for Canadian job openings must be authorized to work in Canada.

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