Executive Assistant

Are you a highly organized and adaptable professional looking to advance your career in business administration? Randstad, a global leader in talent solutions, is seeking a skilled Executive Assistant to support three Vice Presidents at a top-tier enterprise in downtown Toronto. This hybrid role is perfect for a proactive problem-solver who excels at multitasking and thrives in a dynamic, fast-paced corporate environment. You will serve as the central point of contact for the VPs, streamlining their day-to-day operations through expert calendar management, travel coordination, and comprehensive business administration support.

This is a permanent, full-time opportunity.

Advantages
• Competitive base salary of up to $90,000, commensurate with experience and qualifications.
• Comprehensive health, dental, and vision benefits package.
• Generous paid vacation time and paid company holidays to promote a healthy work-life balance.
• Employer-matched pension plan to help secure your financial future.
• Hybrid work schedule offering flexibility and an engaging downtown Toronto office environment.
• Access to ongoing wellness perks and professional development resources.

Responsibilities
• Manage heavy and complex executive calendars, resolving scheduling conflicts and optimizing time management for the VPs.
• Coordinate intricate global travel arrangements, including flights, accommodations, and ground transportation across various international time zones.
• Process, track, and reconcile executive expense reports utilizing Concur or similar enterprise expense management systems.
• Anticipate executive needs proactively, from ordering catering and securing meeting rooms to preparing vital documentation days in advance.
• Prepare, format, and proofread high-level presentations, executive decks, and comprehensive reports using the Microsoft Office Suite.
• Support high-level meetings by drafting clear agendas, taking accurate minutes, and tracking action items and deliverables to completion.
• Act as a gatekeeper and trusted partner, setting and maintaining professional boundaries to protect the executives' time and focus.
• Maintain confidentiality and handle sensitive corporate information with the utmost discretion and professionalism at all times.

Qualifications
• Minimum of 5 years of proven experience working directly as an Executive Assistant supporting senior-level or C-suite executives.
• Exceptional calendar and inbox management capabilities within a high-demand, globally focused corporate setting.
• Deep expertise in business administration principles, C-suite executive support, and international travel coordination.
• Advanced proficiency in the Microsoft Office Suite, specifically Outlook, Teams, SharePoint, Excel, Word, and PowerPoint.
• Strong familiarity with expense management platforms (such as Concur) and enterprise resource planning software (such as SAP).
• High emotional intelligence, grit, and the resilience to process direct, blunt feedback without taking it personally.
• Outstanding organizational and time-management skills, with a proven ability to prioritize competing deadlines effectively.
• Forward-thinking and proactive mindset, constantly anticipating the operational needs of executives.
• Strong verbal and written communication skills to interact effectively with a wide range of global stakeholders.
• Advanced technical proficiency in Microsoft Outlook, Teams, Excel, PowerPoint, and SharePoint.
• Hands-on professional experience with Concur or similar transferable enterprise expense management systems.
• Ability to commute to the downtown Toronto office (King Street West area) a minimum of three days per week, with occasional five-day on-site weeks.
• Willingness to be available occasionally during evenings or weekends for brief periods to resolve urgent global travel emergencies or flight delays.

Summary
If this Executive Assistant role doesn't perfectly match your goals, reach out today! We have many other business administration opportunities to help build your successful career.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.