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Program Assistant
Program AssistantBritish Columbia Institute of Technology • Burnaby, British Columbia, Canada
Program Assistant

Program Assistant

British Columbia Institute of Technology • Burnaby, British Columbia, Canada
2 days ago
Job type
  • Full-time
  • Part-time
  • Permanent
Job description

Position Summary

BCIT’sCentre for Workplace Education (CWE) is seeking aregular, full-time (1.0 FTE) Program Assistant. The position acts as a key member of a collaborative team focused on supporting the provision of high quality workplace educational employment experiences for students, this position provides day-to-day assistance in the operational activities required in the delivery of workplace education programs at BCIT. Duties & Responsibilities DUTIES & RESPONSIBILITIES:

Support services for the Centre for Workplace Education:
  • Collects, inputs and reports out on co-op student enrollment and placements data; provides detailed statistical reports to BCIT, government agencies and professional associations.
  • Creates, develops and maintains systems to track students for the duration of enrollment.
  • Facilitate student work term registration.
  • Screens calls, schedules appointments, coordinates interviews, and handles mail.
  • Handles logistical setup and catering for meetings and appointments.
  • Provides clerical support as required, i.e., photocopying, filing, faxing, distributing materials, and ordering supplies.
  • Keeps an up-to-date, comprehensive knowledge base of workplace education programs, policies, procedures and process systems.
Computer and database maintenance for the Workplace Education Offices:
  • Inputs student, employer, and job posting data into database.
  • Uses database to complete departmental records creation, reporting, and tracking of departmental activity.
  • Develops and manages data on a relational database; populates database with potential employers, maintains, updates and monitors a database of workplace education employers and students.
  • Assists in implementation of, and provides training on, new systems/programs.
  • Troubleshoots database problems; recommends improvements and/or upgrades as appropriate.
  • Compiles statistics on students and graduates, employer participation, etc.
  • Assists the Program Head and or Supervisor with projects as they arise.
  • Participates in Records Custodian training and remains current with record keeping practices, policies and procedures (both BCIT and FOIPOP).
  • Undertakes related duties as assigned consistent with the job grade for this position.
Qualifications QUALIFICATIONS:

Definition: The qualifications section for this position was developed using the approved job evaluation plan, agreed to between the BCGEU and BCIT. The qualifications represent the minimum qualifications required in the future (i.e. to be reflected in job postings) and do not reflect the incumbent’s existing qualifications.

Education:

  • Grade 12 completion, plus completion of one year of post-secondary education in business administration, computer applications or marketing.

Experience:

  • Two years of general experience plus one year of experience in an administrative position, preferably in an educational environment:
Software/Computer Application(s) and Expertise:

  • Advanced knowledge and demonstrated use of Microsoft Office applications and database application programs.
Communication/Interpersonal Skills:

  • Excellent interpersonal, communication, and organizational skills.
  • Excellent customer service and problem-solving skills.
Administrative Skills (e.g. prioritizing, minute taking, wp speed, etc.):

  • Accurate keyboarding of 50 wpm.
  • Demonstrated ability to meet changing priorities; works to deadlines while making responsible decisions within established guidelines.
  • Attention to detail and data accuracy.
  • Ability to work with minimal supervision.
  • A high degree of initiative, with a positive and proactive approach to facilitating day-to-day operations.
Additional Information Benefits – Why you’d love working with us

  • Competitive pay
  • Minimum of fifteen days of vacation prorated per year
  • Competitive employer-paid extended health and dental plan including access to a Health Care Spending Account of up to $325 if eligible!
  • Defined benefit pension plan with employer contributions
  • Flexible hybrid work arrangements available
  • Professional Development funds and resources
  • Access to most BCIT Flexible Learning courses free of charge
  • Wellness and Employee Assistance programs
  • Complimentary membership with free access to the Fitness Centre, Gymnasium, and more
  • Eligibility requirements apply, benefits may vary depending on the employee group the position belongs to and whether the position offered is temporary or part-time. For more information on our generous benefits, click here!

BCIT is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring for systemically oppressed groups who have been excluded from full participation at BCIT and the larger community. This includes Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2S/LGBTQIA+. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

Persons with disabilities who require accommodation for any part of the application or hiring process should contact us using our contact form. Please note that all applications must be submitted via the careers page portal. Applications submitted through the contact form will not be accepted. For additional information, please visit our frequently asked questions (FAQs) page and see how we hire.

The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh).
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Program Assistant • Burnaby, British Columbia, Canada

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