Contracts Coordinator

Job Title: Contract Coordinator
Type: Permanent, full time position
Location: Head Office in Markham, ON (Hwy 7/Warden Avenue)
Reports to: Finance Manager

Responsibilities:

Administration

• Creates RSS projects and fills orders – change and update PO#’s
• Creates RSS logins and process for all new managers
• First line support person: answers incoming calls /emails from technicians ensuring same day answers are received within a 24 hour time frame
• Full life cycle Onboarding: contract creation and follow up on paper work, including BackCheck, Void Check, SIN, and emails with process documents, ensures technician file is complete.
• Answer all questions regarding RSS system
• Fieldglass, maintain, login and deal with timesheet discrepancies.
• Creates RSS profiles for newly engaged contractors (Active or Non Active as required)

Go To People Center:

• Responsible for updating and maintaining the GTPC issues log in QuickBase.
• Escalate and forward to Toronto office any Time & Expense related issues from contractors, SPC’s, Recruiters and Finance Department.
• Escalate payroll issues to Toronto office. Toronto office will contact GTPC for support and information when needed.
• Responsible for entering and confirming Time and Expenses nationally for DU and QUE projects as well as confirming that PTG Time and Expense reporting is accurate and ready to process.
• Responsible for registering and maintain contractor files: Incorporated, Sole Proprietors and Term Employees in RSS and QB.
• Vacation pay/ROE requests
• Administration of Stat Holidays manually and making sure that all entitled Team Employees get paid and on time.

Qualifications:

• University Degree or 3 year College Diploma with a focus in Computer Science – major asset

· Fluently bilingual French / English, oral and written;

· An understanding of HR practices.

· Excellent presentation, communication (written and oral), planning and organizational skills.

· Highly proficient with office automation tools (MS Office) as well as the internet and various databases, both internal and external.

· Professional, mature and dedicated work ethic.

· Highly organized, process driven but with the flexibility to excel in a fast paced, dynamic environment in which managing multiple and sometimes conflicting priorities must be addressed.