The Executive Assistant is the key administrative resource for the Executive and the Management Team, coordinating meetings and events and ensuring up to date reports and files. The Executive assistant is responsible for managing the e-mail correspondence and calendars for managers and executives and for providing overall support for the different projects in the department, enhancing the effectiveness and efficiency of the leadership team.
Job Description:
• Provide administrative support, including generating and updating relevant reports and presentations, compiling and distributing files and materials, and assisting in the dissemination of press releases when necessary
• Monitor and manage e-mail correspondence and calendars for management and executive levels, acting as gatekeeper for internal and external contacts and responding to meeting requests and appointments
• Coordination of meetings and events, including meeting logistics (venues, catering and transportation), travel arrangements (including flights, hotel accommodations and car rentals), scheduling participants, preparing and coordinating necessary materials, minute taking, and follow-up on action plans
• Provide support for various projects and strategic initiatives which may include coordinating logistics for executive and/or team activities, workshops, conferences, etc.
• Assist with annual budgeting process as necessary, and processing invoices for payment
• Assists with onboarding of new hires (technology, software, hardware, etc.)
Specific Skills:
• Very strong organizational skills
• Accuracy and attention to detail.
• Able to multi-task and prioritize.
• Demonstrate integrity and trust by handling sensitive materials and maintaining appropriate levels of confidentiality.
• Ability to effectively communicate and build positive working relationships with internal and external stakeholders at all levels.
• Ability to work independently, take initiative and find timely solution to problems with minimal supervision.
• Ability to identify and effectively summarize pertinent information and decisions arising from meetings.
Qualifications:
• Experience in a related Executive Assistant role from a large complex organization
• Diploma in Business, Administration or combination of education and experience
• Strong knowledge of Microsoft Outlook and Microsoft Office
• High level knowledge of programs, policies, and objectives
• Understand reporting and how to compile, analyze, summarize, and present relevant information using Excel, PowerPoint, or other required software.
To learn more about this role, apply today. We would love to continue the conversation with you.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. https://www.roberthalf.ca/en/mobile">Download the Robert Half app and get 1-tap apply, instant notifications for AI-matched jobs, and more.
Questions? Call your local office at 1.888.490.5461. All applicants applying for Canadian job openings must be authorized to work in Canada.
© 2022 Robert Half. Québec permit number AP-2000503. By clicking “Apply Now,” you’re agreeing to https://www.roberthalf.ca/en/terms-of-use">Robert Half’s Terms of Use.
Executive Assistant • Surrey, British Columbia, Canada
Quantum Management Services Ltd.Downtown Vancouver with a hybrid work model.This role supports senior consultants at a global leadership advisory firm, blending executive support, project coordinat... Show more
As the Unblocked Office Manager & Executive Assistant to the CEO, you'll be at the center of this growing technology startup.You'll ensure our office stays well appointed and runs efficiently, whic... Show more
The Executive Assistant I is responsible for providing high-quality administrative support to senior leaders within FTI Consulting's Corporate Finance segment while serving as a key resource for th... Show more
Be among the first 25 applicants.This range is provided by Quandri.Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.We’re Quandri, our mission is... Show more
Admin Part Time Burnaby, BC $24.Compensation: Starting at minimum point, $24.Will progress to mid and max point according to the clinic’s policy.Probation period: Three months from the position sta... Show more
Canada Cloud Pharmacy is a trusted online pharmacy dedicated to providing affordable and accessible healthcare solutions to customers across Canada.Committed to excellence in service, we offer a wi... Show more
Executive Assistant – Western Canada Region.GHD is searching for a highly organized and proactive Executive Assistant to provide comprehensive administrative support to multiple executives within o... Show more
A leading Canadian university located in Metro Vancouver seeks temporary Administrative Support to assist various departments.The role involves office administration, reception, and program assista... Show more
Direct message the job poster from Urbanarium.We have a great opportunity to welcome an executive assistant & communications manager to the organization that will be a key and very appreciated admi... Show more
Explore a Sales Assistant position with Distinct Vancouver designed for customer-focused individuals.Enjoy engaging customers while working with recognized retail brands to enhance sales and awaren... Show more
Executive Assistant I | Contract until October 2027.Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, gr... Show more
Expected Hiring Range $50,000 to $55,000.Hybrid (3 days in office per week).Executive Director, Providence Programs.Extended Health Benefits and eligibility to participate in the BC Municipal Pensi... Show more
Role Environment: Part-Time; 16-to-25-hours per week, On-site in Burnaby, BC.Insight Global is looking for an Executive Assistant to join our client in the construction industry on a 6-month contra... Show more
Boutique Assistant – Cartier, Vancouver.The Boutique Assistant will support the execution of the client experience strategy in the boutique, creating exceptional client experiences and fostering br... Show more
Hiive is redefining how private companies and their shareholders access liquidity.Through its institutional‑grade platform, Hiive brings together buyers, sellers, and issuers to facilitate secondar... Show more
The mission of the Executive Support Department is to maximize our Executive’s productivity and efficiency through offering best-in-class executive support.Aritzia is growing and our Executive Supp... Show more
A strategic recruitment firm in Metro Vancouver seeks an experienced Executive Assistant to support the CEO.This full-time position demands strong organizational skills and the ability to manage co... Show more
Executive Assistant – Recruitment, Hiring & Talent Operations.In office - Downtown Vancouver - Monday to Friday.We're looking for an exceptional Executive Assistant who wants far more than calendar... Show more
FIC) is a multi-family office providing multiple services, including estate planning, risk management, financial counsel, trusteeship, investment advice, and other services.We recognize excellent r... Show more
DLA Piper is a global law firm with lawyers located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific, positioning us to help companies with their ... Show more
