Ref ID: 05150-0012421734
Classification: Billing Clerk
Compensation: DOE
The Executive Assistant is the key administrative resource for the Executive and the Management Team, coordinating meetings and events and ensuring up to date reports and files. The Executive assistant is responsible for managing the e-mail correspondence and calendars for managers and executives and for providing overall support for the different projects in the department, enhancing the effectiveness and efficiency of the leadership team.
Job Description:
• Provide administrative support, including generating and updating relevant reports and presentations, compiling and distributing files and materials, and assisting in the dissemination of press releases when necessary
• Monitor and manage e-mail correspondence and calendars for management and executive levels, acting as gatekeeper for internal and external contacts and responding to meeting requests and appointments
• Coordination of meetings and events, including meeting logistics (venues, catering and transportation), travel arrangements (including flights, hotel accommodations and car rentals), scheduling participants, preparing and coordinating necessary materials, minute taking, and follow-up on action plans
• Provide support for various projects and strategic initiatives which may include coordinating logistics for executive and/or team activities, workshops, conferences, etc.
• Assist with annual budgeting process as necessary, and processing invoices for payment
• Assists with onboarding of new hires (technology, software, hardware, etc.)
Job Requirements:
Specific Skills:
• Very strong organizational skills
• Accuracy and attention to detail.
• Able to multi-task and prioritize.
• Demonstrate integrity and trust by handling sensitive materials and maintaining appropriate levels of confidentiality.
• Ability to effectively communicate and build positive working relationships with internal and external stakeholders at all levels.
• Ability to work independently, take initiative and find timely solution to problems with minimal supervision.
• Ability to identify and effectively summarize pertinent information and decisions arising from meetings.
Qualifications:
• Experience in a related Executive Assistant role from a large complex organization
• Diploma in Business, Administration or combination of education and experience
• Strong knowledge of Microsoft Outlook and Microsoft Office
• High level knowledge of programs, policies, and objectives
• Understand reporting and how to compile, analyze, summarize, and present relevant information using Excel, PowerPoint, or other required software.
To learn more about this role, apply today. We would love to continue the conversation with you.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. https://www.roberthalf.ca/en/mobile">Download the Robert Half app and get 1-tap apply, instant notifications for AI-matched jobs, and more.
Questions? Call your local office at 1.888.490.5461. All applicants applying for Canadian job openings must be authorized to work in Canada.
© 2022 Robert Half. Québec permit number AP-2000503. By clicking “Apply Now,” you’re agreeing to https://www.roberthalf.ca/en/terms-of-use">Robert Half’s Terms of Use.
Executive Assistant • Surrey, British Columbia, Canada
Quantum Management Services Ltd.Downtown Vancouver with a hybrid work model.This role supports senior consultants at a global leadership advisory firm, blending executive support, project coordinat... Show more
Modes is a digital transformation and organizational design collective working with Financial Services Industry clients throughout North America.We help our clients plan, design and launch human-ce... Show more
Empower executive operations as an Executive Assistant at Family Innovation Corp.This hybrid role focuses on scheduling, communication, and maintaining organized workflows.Executive Assistant posit... Show more
As the Unblocked Office Manager & Executive Assistant to the CEO, you'll be at the center of this growing technology startup.You'll ensure our office stays well appointed and runs efficiently, whic... Show more
At Davidson & Company, our people are our greatest strength.From our humble beginnings in 1984, our entrepreneurial spirit has grown our firm to nearly 200 professionals, making us one of the large... Show more
Executive AssistantSkip to main content# Careers HomeExecutive Assistant page is loaded## Executive AssistantApplylocations: Vancouvertime type: Full timeposted on: Posted Yesterdayjob requis... Show more
The Executive Assistant provides high-level administrative and operational support to the Vice President of Development.This role is responsible for managing executive priorities, coordinating sche... Show more
Admin Part Time Burnaby, BC $24.Compensation: Starting at minimum point, $24.Will progress to mid and max point according to the clinic’s policy.Probation period: Three months from the position sta... Show more
Executive Assistant – Western Canada Region.GHD is searching for a highly organized and proactive Executive Assistant to provide comprehensive administrative support to multiple executives within o... Show more
A leading Canadian university located in Metro Vancouver seeks temporary Administrative Support to assist various departments.The role involves office administration, reception, and program assista... Show more
Explore a Sales Assistant position with Distinct Vancouver designed for customer-focused individuals.Enjoy engaging customers while working with recognized retail brands to enhance sales and awaren... Show more
Join Roomvu as an Executive Assistant in Vancouver to support the CEO and ensure smooth office operations.This full-time position includes scheduling, HR processes, and leveraging AI for workflow i... Show more
Take on a vital role as the Executive Assistant & Office Leader in Vancouver, supporting the CEO through high-level administrative tasks while managing office operations.This dynamic hybrid positio... Show more
Expected Hiring Range $50,000 to $55,000.Hybrid (3 days in office per week).Executive Director, Providence Programs.Extended Health Benefits and eligibility to participate in the BC Municipal Pensi... Show more
Role Environment: Part-Time; 16-to-25-hours per week, On-site in Burnaby, BC.Insight Global is looking for an Executive Assistant to join our client in the construction industry on a 6-month contra... Show more
Boutique Assistant – Cartier, Vancouver.The Boutique Assistant will support the execution of the client experience strategy in the boutique, creating exceptional client experiences and fostering br... Show more
A recruitment agency is seeking an experienced Administrative Assistant to support the CTO in North Vancouver.This hybrid role involves managing the CTO's calendar, organizing meeting logistics, an... Show more
Hiive is redefining how private companies and their shareholders access liquidity.Through its institutional‑grade platform, Hiive brings together buyers, sellers, and issuers to facilitate secondar... Show more
Richemont, one of the world leaders in the luxury sector, has various Houses specializing in jewelry, watches and high-end accessories.Each Maison proudly embodies a tradition of style, quality and... Show more
A strategic recruitment firm in Metro Vancouver seeks an experienced Executive Assistant to support the CEO.This full-time position demands strong organizational skills and the ability to manage co... Show more
