administrative assistant

Work setting

• Accounting firm

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Perform basic bookkeeping tasks

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Database software
• MS Access
• MS Office
• Simply Accounting
• Adobe Acrobat Reader
• Google Drive

Technical terminology

• Financial
• Business

Area of specialization

• Accounting

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Attention to detail
• Large workload
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Organized
• Team player
• Accurate
• Reliability
• Accountability

Health benefits

• Health care plan
• Paramedical services coverage

Other benefits

• Team building opportunities