Administrative Assistant & Vendor Support Services

Job Summary :

The Administrative Assistant & Vendor Support Services in Nisku, Alberta receives vendor invoices, manages vendor set-up questions / queries, processes incoming cheques / invoices, and focuses on vendor management and compliance. They provide support to the Administration Supervisor, Division / District Managers, and Financial Manager as needed.

Excellent customer service skills are essential, as this role serves as a primary point of contact for vendors. The ideal candidate will handle vendor interactions with professionalism, urgency, and a solution oriented experience and accounting background is an asset

Essential Job Responsibilities :

• Demonstrate the capability to work independently on complex and multiple projects requiring judgment to resolve problems.
• Accurate and timely processing of vendor invoices, ensuring discrepancies are reviewed, researched and closed
• Maintain new and current vendor files
• Responsible to follow all applicable company and corporate policies, guiding principles, procedures and programs; including but not limited to the process map, support processes, health, safety and environmental requirements.
• Can interact with all departments and vendors in a fast-paced environment
• Comply with all NOV Company and HSE procedures and policies
• Supports and coordinates with internal and external resources and brings significant problem encountered to the Administration Supervisor’s attention
• Demonstrates the capability to work under minimal supervision and to resolve problems
• Provides assistance to the group with purchase orders as needed
• Review and evaluate service reports for completion
• Office management responsibilities including ordering office supplies
• Other duties as assigned

Vendor Questions and Queries :

The primary source of contact for all vendor notifications and queries is our shared payable inbox which receives approximately 25-65 Emails per day. Some of the primary functions are as follows :

Direct Processing of :

Vendor Management and Compliance :

Qualification Requirements :

Technical Requirements :

HSE Requirements :

Preferred method of application and to view all opportunities visit :

NOV is an Equal Opportunity Employer and Prohibits Discrimination or Harassment of Any Kind :  NOV is committed to the principle of equal employment opportunities for everyone and to providing employees with a work environment free of discrimination and harassment. NOV values inclusion and diversity; we encourage all qualified candidates to apply.

With over 30 different locations in Canada, and 30, 000 people worldwide, NOV is proud to offer their employees competitive pay and excellent benefits, including a Flexible Spending Account, employer paid premiums, and employer contributions to our employee’s RRSP. We are also proud to provide on the job training, with potential for advancement within our organization, and an Educational Assistance Program.

NOV thanks all interested applicants, however only those selected for interview will be contacted.