Document Controller-Rail & Transit

SENER is an independent engineering & construction firm. Established in 1956, today SENER employs 4000 people globally. Our mission is to serve our clients and the society by providing advanced, accurate and effective engineering solutions that improve our clients’ businesses and facilitate society’s access to competitive, safe, sustainable, and state-of-the-art services, equipment, and utilities.

Expanding our presence in Toronto and the Canada SENER aspires to incorporate people with the greatest talent and vocation, guiding their human and professional development through growing responsibilities and challenges. We believe in our professionals and support their performance, offering an environment with sufficient freedom to motivate individual initiatives that add value to our operations and improve SENER. We trust the best to lead, avoiding any discrimination and demanding not only professional aptitude and results but also exemplary conduct, teamwork, dedication, and commitment.

At SENER we know that, with the right people on board, everything is possible.

This junior position will be to work on projects for Rail (High Speed, Metro, LRT, streetcars) in our downtown Toronto office, at least 3 days per week in office. This is a new, active role.

Document Controller responsibilities include :

Receive and distribute project documentation

Maintain the project document system

Ensure that documents are authorized, issued, and distributed correctly

Provide a single coordination point for the management of project construction documents and records

Monitor the effectiveness of digital delivery platforms and where necessary, identify and implement improvements to maintain efficiency

Manage the project’s paper-based systems for the storage, distribution, retrieval of documentation and records

Provide an elevated level of quality assurance and technical review on all document management system matters relating to the project

Consult with document originators, subcontractors, and other construction staff and / or designers to ensure accuracy and to resolve discrepancies relating to Procore

Ensure the construction, procurement and commissioning teams have access to the correct documentation and conduct regular audits to ensure compliance

Must be able to demonstrate computer literacy in Microsoft Office applications and an engineering or construction-oriented Document Management System. Knowledge of or certification in Aconex and Procore is an asset

Excellent verbal and written communication and presentation skills and the ability to collaborate within an international project team environment.

Qualifications :

Excellent coordination and organizational skills are essential

3-5 years’ experience in document control in document control with a Rail, Civil engineering, or construction firm

experience in a fast paced environment

Rail or large civil project experience an asset

Must possess the ability to organize, schedule and coordinate own workload to meet established deadlines and milestones.

Proficient in Microsoft Office, word, Adobe Acrobat 9 Professional

Great time management skills

Ability to work under pressure with tight deadlines