Advancement Coordinator

Advancement Coordinator

Position Title: Advancement Coordinator

Immediate Supervisor: Director of Institutional Advancement

Expected Salary Range: $40,000-$80,000 BOE

The Leo Baeck Day School is a Reform Jewish Day School and an authorized International Baccalaureate World School, a designation reflected in our innovative pedagogy. We work to create a child-centred environment where each student's learning style is nurtured and students learn to think critically and make positive choices.

Position Summary

The Advancement Coordinator plays a key role in supporting fundraising initiatives and donor engagement, through targeted communications, special events and data management and reporting. This position is ideal for a detail-oriented individual who thrives in a collaborative environment and is eager to nurture the school’s culture of philanthropy.

Key Responsibilities

Fundraising & Donor Relations

• Assist in managing all fundraising initiatives.
• Maintain donor databases, track contributions, and generate reports.
• Process donations and prepare tax receipts and acknowledgment letters in a timely manner.
• Support donor stewardship efforts, including outreach and recognition activities.

Event Planning & Coordination

• Assist with the planning and execution of fundraising events, including community engagement events.
• Coordinate event logistics, including invitations, sponsorships, vendor relations, and volunteer management.
• Provide on-site support at events to ensure smooth operations.

Communications & Marketing Support

• Assist in creating fundraising materials, donor newsletters, and other content related to development efforts
• Collaborate with the marketing team to ensure consistent messaging and branding in development communications.
• Help maintain the fundraising section of the school’s website.

Administrative & General Support

• Be the key staff member to maintain the CRM and perform all tracking and reconciliations with the accounting department
• Coordinate alumni outreach and engagement efforts.
• Support the Director of Institutional Advancement with scheduling, research, and other tasks as needed.

Qualifications & Skills

• Bachelor’s degree in a related field (e.g., communications, nonprofit management, education, business) or equivalent experience.
• Minimum 1-3 years of experience in fundraising, development, event planning, or a related field (experience in an independent school or nonprofit setting preferred).
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in donor database management (e.g., DonorPerfect) and Microsoft Office Suite and G-Suite.
• Familiarity with email marketing tools (e.g. MailChimp) and design platforms (e.g. Canva) is considered an asset.
• Ability to manage multiple projects and meet deadlines in a fast-paced environment.
• A collaborative, positive attitude and a commitment to the school’s mission.

How to Apply

Interested candidates should submit a resume and a cover letter detailing their qualifications and interest in the position to humanresources@leobaeck.ca. Applications will be reviewed on a rolling basis and only those selected for an interview will be contacted.

The Leo Baeck Day School is an equal-opportunity employer committed to fostering a diverse and inclusive community and encourages applications from all qualified candidates.