Shop administrator

First for a reason : At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day. Our family of brands includes Transco, Total Transportation, Maggies Paratransit, and GVC II. Employees are at the forefront of safety and innovation; they create and implement the most advanced training and technology the transportation industry has to offer.

Shop Administrator

Job Summary

Provides administrative and technical support to the shop team, ensuring accurate processing of work orders, purchase orders, inventory, and invoices while maintaining compliance with company policies and Canadian standards.

Key Responsibilities

• Print and organize work orders for approval, track progress, assist mechanics with system issues, liaise with IT support, and maintain accurate filing.
• Create, track, and receive purchase orders, verify parts, process invoices, and generate daily / weekly reports.
• Monitor stock levels, update VMS system, correct errors, add new parts, and maintain organized storage.
• Match invoices and forward to the finance team.
• Complete and submit Web Fleet PI reports to the Regional Maintenance Manager.
• Process and track warranty submissions.
• Maintain WHMIS binders and follow workplace safety standards.
• Order shop supplies, update mileage and fuel readings, organize office documents, and assist with special projects.
• Work closely with Accounts Payable and the Branch Manager to ensure smooth operations.
• Other related duties as assigned.

Qualifications

Start Your Career with First Student - Apply Today!

Seniority level : Entry level; Employment type : Full-time; Job function : Information Technology; Industries : School and Employee Bus Services

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