Administrative Coordinator

Job Description

The Office Administrator will be responsible for managing office operations and procedures to ensure organizational effectiveness, efficiency, and safety. This role includes a variety of administrative and clerical tasks, such as managing office supplies, scheduling meetings, organizing company records, and providing general administrative support to the team. Key Responsibilities :

• Maintain office supplies inventory by checking stock and ordering items as needed.
• Ensure a clean and organized office environment.
• Coordinate maintenance of office equipment.
• Answer and direct phone calls and emails.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and distribute correspondence, memos, and forms.
• Maintain and update company databases and filing systems.
• Manage and organize company documents, ensuring confidentiality.
• Prepare reports and presentations as required.
• Greet and assist visitors in a professional and friendly manner.
• Address and resolve customer inquiries and complaints.
• Assist in planning and organizing company events, meetings, and conferences.
• Manage logistics and ensure events run smoothly.
• Process invoices, receipts, and expense reports.
• Assist with basic bookkeeping tasks as needed.
• Provide administrative support to various departments as required.
• Assist in onboarding new employees and maintaining HR records.
• Process incoming and outgoing correspondence, distributing mail and courier items.
• Rearrange furniture and update information in the assess management system.
• Preform regular maintenance inspections.

Qualifications :