Job Description
The Office Administrator will be responsible for managing office operations and procedures to ensure organizational effectiveness, efficiency, and safety.
This role includes a variety of administrative and clerical tasks, such as managing office supplies, scheduling meetings, organizing company records, and providing general administrative support to the team. Key Responsibilities :
- Maintain office supplies inventory by checking stock and ordering items as needed.
- Ensure a clean and organized office environment.
- Coordinate maintenance of office equipment.
- Answer and direct phone calls and emails.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Prepare and distribute correspondence, memos, and forms.
- Maintain and update company databases and filing systems.
- Manage and organize company documents, ensuring confidentiality.
- Prepare reports and presentations as required.
- Greet and assist visitors in a professional and friendly manner.
- Address and resolve customer inquiries and complaints.
- Assist in planning and organizing company events, meetings, and conferences.
- Manage logistics and ensure events run smoothly.
- Process invoices, receipts, and expense reports.
- Assist with basic bookkeeping tasks as needed.
- Provide administrative support to various departments as required.
- Assist in onboarding new employees and maintaining HR records.
- Process incoming and outgoing correspondence, distributing mail and courier items.
- Rearrange furniture and update information in the assess management system.
- Preform regular maintenance inspections.
Qualifications :
- Proven experience as an Office Administrator, Administrative Assistant, or relevant role.
- Proficiency in MS Office (MS Excel and MS Word, in particular).
- Excellent time management skills and the ability to prioritize work.
- Strong organizational skills with the ability to multi-task.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- High school diploma; additional qualification as an Administrative Assistant or Secretary will be a plus.
Administrative Coordinator, Yorkdale Shopping Centre
As the main office Receptionist, you will be the first point of contact for the Yorkdale Shopping Centre Management Office and will provide general administrative support across the organization. ...
administrative services coordinator
Carry out administrative activities of establishment. Oversee and co-ordinate office administrative procedures. ...
Administrative Coordinator
To help fulfill its mission, LOFT is hiring an Administrative Coordinator Job Summary The Administrative Coordinator works independently performing a wide range of complex and confidential administrative and coordinating tasks. The Administrative Coordinator assists the VP Client Care and Experience...
Administrative Coordinator
Reporting to the Business Officer, the Administrative Coordinator will be responsible for providing administrative and financial assistance to the department; supporting academic searches and other faculty related processes; and front-line customer service in the Department of Language Studies. We a...
RBI Summer Edition, Administrative Coordinator, Talent Management
RBI Summer Edition, Administrative Coordinator, Talent Management. RBI Summer Edition Administrative Coordinator, Talent Management. In addition, the Administrative Coordinator can expect to be assigned to support a wide range of Jays Care Foundation projects beyond RBI Summer Edition including, but...
administrative coordinator
Implement new administrative procedures. Review and evaluate new administrative procedures. Carry out administrative activities of establishment. Oversee and co-ordinate office administrative procedures. ...
administrative coordinator
Implement new administrative procedures. Review and evaluate new administrative procedures. Carry out administrative activities of establishment. Oversee and co-ordinate office administrative procedures. ...
Financial Services Administrative Coordinator
Robert Half Financial Services is looking for a Financial Services Administrative Coordinator for an on-site contract role with a leading financial institution. Please Note: The Financial Services Administrative Coordinator is an ON-SITE role. Assist the team with ad hoc administrative tasks. Previo...
Administrative Coordinator HUB
Maintain accurate and organized records of warehouse activities, including inventory logs, shipment documentation, and compliance records.Ensure that all documents are stored securely and in accordance with company policies and legal requirements.Perform regular audits of document storage systems to...
Administrative Coordinator (Community Clinic)
We are seeking a highly organized Administrative Coordinator to provide administrative, organizational and clerical support to the Director of the Community Clinic, the Clinic Team Managers and Community Clinic clinicians. The Coordinator is responsible for balancing priorities and planning, monitor...