convention and special events planner

Education

• College / CEGEP
• Business / commerce, general
• Tourism and travel services management
• Hospitality administration / management, other
• or equivalent experience

Tasks

• Assist in preparing financial reports
• Promote conference and meeting services or special events
• Develop and monitor emergency security plans
• Inspect and select sites
• Develop marketing and communication plans
• Develop media strategies and public relations activities
• Recruit, hire and supervise staff and / or volunteers
• Prepare, present and manage budgets
• Develop sponsorship, partnership or fundraising programs
• Solicit event donors
• Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
• Arrange for production or purchase of promotional products
• Assist in budget preparation
• Assist in site selection and attend to related details
• Co-ordinate and monitor conference and meeting activities and attend to related details
• Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
• Confirm and co-ordinate speakers
• Implement registration systems
• Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
• Plan and arrange for accommodation and transportation services
• Plan and arrange for trade shows and exhibits
• Plan schedules, goals and objectives
• Develop registration systems and information materials
• Plan for traffic and crowd control and security
• Plan for social events and guest programs
• Develop policies and procedures and attend to other management responsibilities
• Manage Event Logistics

Supervision

• Working groups
• Staff in various areas of responsibility

Computer and technology knowledge

• Google Docs
• Adobe Photoshop
• MS Access
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Word
• MS Windows
• Tablet computer
• MAC

Area of work experience

• Business

Area of specialization

• Telecommunications

Work conditions and physical capabilities

• Attention to detail
• Work under pressure
• Tight deadlines
• Fast-paced environment

Personal suitability

• Accurate
• Client focus
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Organized
• Team player
• Time management
• Resourcefulness
• Ability to multitask

Employment terms options

• Evening

Experience

• 2 years to less than 3 years

Employment terms options

• Morning
• Day
• Weekend
• Overtime required

Workplace information

• On the road job

Support for newcomers and refugees

• Does not require Canadian work experience

Support for youths

• Provides awareness training to employees to create a welcoming work environment for youth

Support for Indigenous people

• Provides cultural competency training and / or awareness training to all employees to create a welcoming work environment for Indigenous workers