Administrative Assistant

Are you looking for a new administrative challenge? Are you interested in a career in property management?

Are you looking to join an organization that promotes the personal development of individuals, within a team dynamic, and offers stimulating career opportunities?

Our client, a company in the real estate industry, is looking to hire an Administrative Assistant for their downtown Montreal office.

Advantages

• 8 : 00 am to 4 : 00 pm;
• 100% at work;
• Stable and human team;
• Small team (3)
• Temporay position until end of July

Responsibilities

• Answer and direct telephone calls;
• Welcome customers / suppliers / visitors
• Call customers and suppliers for service calls
• Prepare roadmaps and purchase orders
• Perform other receiving administrative tasks such as sending mail, filing, scanning, etc.
• Register keys in the key system
• Write memos and emails to co-owners in both official languages
• Coding of invoices
• Maintain the service reservation calendar
• Provide general administrative support to the Director of Operations
• Compile, enter and maintain all relevant co-owner information in the management system - Building Link, to ensure staff have accurate and appropriate information.
• Respond to inquiries in the general inbox and forward them.
• Develop and maintain a filing system;

Qualifications

• DEC or AEC in administrative techniques or a combination of equivalent training and experience;
• Minimum of 2 years in administrative tasks, ideally in the field of property management;
• Very good knowledge of microcomputers and ease in learning and using software;
• Sense of customer service;
• Professionalism, distinction, autonomy, discretion and dynamism;
• Excellent oral and written communication skills;
• Strong organizational and time management skills;
• Attention to detail and keen sense of judgment;
• Ability to learn and adapt quickly to different projects and systems;
• Ability to thrive in an environment where the pace is fast and deadlines are tight;

Summary

Are you interested in this position? Please send your application by email to [email protected] and we will contact you shortly if your profile matches the criteria.

We look forward to speaking with you.

Human Forward !

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees.

In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming;

Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.

We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.

ca to ensure their ability to fully participate in the interview process.