Document Control Coordinator

Overview

PACT (Pearson Accelerator Construction Team) is a General Partnership of Alberici, Amico, Kenaidan, and Obayashi, supported by design partners Egis, Mott MacDonald, and Weston Williamson + Partners. Together, we are delivering Accelerator, a major program of Pearson LIFT (Long-term Investment in Facilities and Terminals), Toronto Pearson's infrastructure development plan. This multi-year program is designed to address immediate passenger growth demands while preparing Canada’s largest airport for the future of air travel—including critical upgrades to airfield and infrastructure, greenhouse gas reduction initiatives, modernization of Terminals 1 and 3, and the creation of a world-class passenger experience.

Job Summary

The Document Control Coordinator plays a vital role in managing the flow of information across the project team and external stakeholders. This position ensures the accuracy, security, and timely distribution of all project documentation for the Pearson Airport Construction Team (PACT), including design drawings, reports, RFIs, submittals, and correspondence. The role supports compliance with contractual, regulatory, and quality standards through structured document control systems and best practices.

Responsibilities

• Receive, log, track, and distribute project documents using the designated document management system (e.g., Aconex, Autodesk Construction Cloud, Procore, SharePoint).
• Maintain up-to-date records of all incoming and outgoing documents in accordance with project naming conventions and version control protocols.
• Ensure timely review, approval, and distribution of documents to relevant internal and external stakeholders.
• Support the submission process of design drawings, technical documents, RFIs, NCRs, submittals, and transmittals.
• Generate document logs, status reports, and trackers for reporting purposes.
• Work closely with engineering, construction, quality, and commercial teams to maintain accurate document workflows.
• Support audits and quality assurance by ensuring that all required records are properly archived and accessible.
• Assist with onboarding and training staff on document control procedures and platform usage.
• Coordinate with the project team to resolve document discrepancies, duplicates, or missing information.
• Ensure all controlled documents are filed and archived in accordance with retention policies.

Work Conditions

The position will be based at our offices in Mississauga, Ontario, with regular visits to the site offices as required. This position is 5 days per week with core hours of work between approximately 8 : 00am-5 : 00pm with 1 hour Lunch or as agreed upon with your manager.

All employees must complete a RAIC and Criminal background check.

Required Skills & Qualifications

PACT is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. We are committed to providing an inclusive and barrier free candidate experience and work environment. If you require accommodation to apply or if selected to participate in an assessment process, please advise Human Resources.

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