Office Coordinator (3619)

Salvation Army • Central Elgin, ON, CA

1 day ago

Job type

Full-time

Job description

AOK-Lawton Corps - Lawton, OK 73501 Overview Position Type : Full Time Regular Job Shift : Day Education Level : Some College Travel Percentage : Up to 25% Category : Admin Support

Job Summary

Ensures the accomplishment of the various office and secretarial tasks in the most efficient and effective manner possible; prepares various routine and special reports to keep the Officers abreast of progress; completes all human resources functions for Corps.

Essential Functions

This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this position. The incumbent may be requested to perform job-related responsibilities and tasks other than those stated in this job description.

Office Coordinating Responsibilities (60%)

Prepares, types, and processes correspondence, check requests, audit sheets, forms, invoices, legal documents, notices, bulletins, manuals, etc.; ensures the accuracy, completeness, and timeliness of the same.
Serves as staff liaison to the local Advisory Council; maintains the roster for the local Advisory Council; sets up the meeting room for all advisory council meetings; takes, maintains, and distributes meeting minutes.
Prepares and maintains office records, reports, databases, journals, books, logs, lists, etc. in an accurate, complete, and timely manner; updates, posts and indexes information and inputs data to maintain office records; research office files to locate specific information found in documents, correspondence, lists, forms, etc. in order to prepare specific reports.
Prepares and proofs various routine reports; compiles and records information and statistics necessary to generate routine reports; proofs reports for errors and to ensure they are grammatically correct.
Receives and responds to questions or problems regarding the office operations; research information in order to provide information or resolve problems in a timely manner.
Receives, sorts, collates and distributes mail in an accurate and timely manner; ensures that all mail received is forwarded to the appropriate person and / or destination; collects and prepares outgoing mail.

Human Resources Responsibilities (20%)

Completes all employment action documentation for Corps employees including but not limited to new hire, background checks, E-Verify, classification changes, and separation, FMLA, insurance, and workers compensation.

Prescreens and interviews applicants for prospective employment; assists the Corps Officers with all aspects of the recruitment process as requested by the Corps Officers.

Conducts new hire orientation for new employees; explains policies, procedures, and mission statement to all new employees; completes and maintains employment files for employees.

Volunteer Coordination Responsibilities (10%)

Maintains ongoing development and promotion of a wide range of volunteer opportunities with The Salvation Army local Corps; recruits, trains, interviews and screens all volunteers needed to support Corps projects.

Coordinates all volunteer activities and work assignments; reviews written reports and observes work activities of volunteers to evaluate performance; assists in identifying and recommending changes in assignment of volunteer staff; informs volunteers of policies, procedures, and standards of service.

Prepares and maintains up-to-date records on all volunteers; prepares timely statistical and activity reports on volunteer and corporate and community participation; prepares annual report regarding the status of the corporate and community relations program.

Event Coordination Responsibilities (10%)

Coordinates, assists with, and participates in special events including Red Kettle, Angel Tree, volunteer appreciation, and other events as assigned; secures and coordinates outside vendors and volunteers; participates on the day-of event to ensure a smooth flow.

Other Responsibilities

Makes travel arrangements including flights and lodging accommodations for office personnel and / or conference attendees.

Physical Requirements

Ability to meet attendance requirements.

Ability to read, write, and communicate the English language effectively.

Ability to perform routine mathematical computations.

Ability to sort and file documents alphabetically and numerically.

Ability to operate various general office equipment including a telephone, typewriter, and adding machine.

Ability to work well under the pressure of deadlines.

Ability to follow instructions and work independently with limited supervision.

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Office Coordinator • Central Elgin, ON, CA

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