Legal Assistant

Responsibilities

Draft, review, and organize legal documents including contracts, subcontracts, NDAs, and corporate resolutions

Organize and maintain lawyers’ calendars, including scheduling meetings, deadlines, and appointments

Coordinate internal and external meetings, ensuring all relevant parties are notified and prepared

Track important litigation and contract dates, sending reminders as needed

Maintain and organize litigation files, legal department records, and case management systems.

Ensure all legal documents are properly filed, labeled, and easily accessible (both physical and digital)

Assist with the opening, closing, and archiving of files related to ongoing and completed matters

Assist in preparing materials for litigation, arbitration, or regulatory filings

Monitor and track deadlines for legal filings, permits, and licenses

Review rental agreements, credit applications, and Non-Disclosure Agreements for accuracy, completeness, and compliance

Draft routine correspondence, summaries, and legal forms as directed

Assist with the implementation and maintenance of legal department policies and procedures

Assist with the implementation and maintenance of legal policies and procedures

Always maintain confidentiality of sensitive legal and business information

Other duties as assigned

Technical Requirements

Paralegal diploma or certificate from a recognized institution or equivalent experience as stipulated below

Minimum of 2 years of experience as a paralegal, law clerk or legal assistant or similar role, preferably in a corporate or construction environment

Membership in the Canadian Association of Paralegals is considered an asset but not a requirement

Understanding corporate law, contract law, and regulatory compliance is an asset

Experience in the construction or real estate industry would be considered an asset

Familiarity with construction contracts (., CCDC documents) or willing to take seminars on them

Prior experience working with contractual documents, including drafting, reviewing, and organizing agreements

Business Requirements

Excellent organizational and time management skills

High attention to detail and ability to manage multiple priorities

Proficiency in Microsoft Office Suite and legal document management systems

Cultural Requirements

Strong interpersonal skills with confidence in communicating at all levels of the organization

As a member of the OSCO Construction Group, we offer a comprehensive compensation package including health and dental coverage, life insurance, RRSP and tax-free savings account options. Additionally, we offer educational bursaries to children of employees, health & wellness programming, celebratory events and employee sport team sponsorships.