administrative assistant

Asset languages

• Vietnamese

Tasks

• Assist with staff consultation and grievance procedures
• Coordinate the activities of the HR department in order to ensure they meet the organization's goals
• Coordinate the flow of information within the team
• Direct and control daily operations
• Direct staff
• Evaluate daily operations
• Motivate staff
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Supervise other workers
• Train staff
• Establish and implement policies and procedures
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Advise senior management
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Recruit and hire workers and carry out related staffing actions
• Recruit and hire staff
• Maintain and manage digital database
• Coaching
• Consult with clients after sale to provide ongoing support

Supervision

• 3-4 people
• Staff in various areas of responsibility

Computer and technology knowledge

• Google Docs
• MS Excel
• MS PowerPoint
• MS Windows
• MS Word
• Social Media
• Adobe Acrobat Reader
• Google Drive
• Electronic mail

Technical terminology

• Business

Area of work experience

• Purchasing, procurement and contracts

Type of industry experience

• Food

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Financial statements
• Invoices
• Project management
• Business process management
• Facility management

Security and safety

• Bondable
• Criminal record check

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Screening questions

• Are you authorized to work in Canada?
• Are you available to start on the date listed in the job posting?
• Are you willing to relocate for this position?
• Do you have experience working in this field?
• Do you live near the job location?
• Do you meet the language requirements listed in the job posting?

Other

• Use of artificial intelligence

Employment terms options

• Evening

Employment terms options

• Shift
• Morning
• Night
• Day
• Weekend

Financial benefits

• Group insurance benefits

Other benefits

• Learning / training paid by employer
• Other benefits
• Team building opportunities