Executive Assistant

CIMA is seeking an Executive Assistant to join our Ontario this role you will provide high-level administrative and organizational support to the Regional Executive Vice President and as required other senior executives. You will work closely with senior leadership across the region and play a key role in supporting efficient operations clear communication and the production of high-quality documentation.

This is a full-time hybrid position requiring a minimum of 2 days per week in office at our Mississauga or Markham office (note the CIMA Markham office will be open later this summer).

Primary Responsibilities

• Manage calendars schedules and expense reports for the Regional Executive Vice President and other Senior Vice Presidents as required.
• Plan organize and coordinate meetings including room bookings logistics and preparation of materials.
• Prepare review and format correspondence reports and other documents using appropriate corporate standards.
• Provide support for the preparation revision and formatting of presentations spreadsheets reports and other materials
• Support senior leadership with administrative tasks such as travel coordination itinerary planning and related reservations.
• Assist with document management quality control and version control of executive and departmental materials.
• Support internal processes including organizing meetings tracking action items maintaining management dashboards and preparing meeting minutes when required.
• Coordinate onboarding logistics for new employees including office setup and liaison with IT HR and Accounting.
• Establish and maintain strong working relationships with senior leaders colleagues and internal and external stakeholders.
• Ensure a high standard of quality control for all written materials while maintaining strict confidentiality.
• Provide general administrative support to senior leadership and regional teams as needed.

Qualifications :

• Post-secondary diploma in business administration or related discipline
• Minimum 7 years of experience in an executive or senior administrative support role.
• Excellent verbal and written English communication skills
• Advanced proficiency in Microsoft Office (Word Excel Outlook PowerPoint Visio) and Adobe Acrobat Pro.
• Strong organizational skills with the ability to manage multiple priorities and work effectively under pressure.
• Excellent judgment attention to detail and the ability to work collaboratively across multiple files and teams.
• Demonstrated professionalism discretion and respect for confidentiality.

At CIMA we value diversity of talent and perspective. You think you can add value but dont meet all the job requirements We invite you to apply because everyone has something unique to offer. The outstanding talents that choose to join us at CIMA soon realize that we go all out to encourage them to grow. We look forward to hearing how you can contribute to our success.

Why choose CIMA Because we offer you:

• Comprehensive Group Benefits available from day one for all permanent employees working at least 20 hours per week
• Employee and Family Assistance Program
• Retirement Savings Plan (RRSP) with up to 4% employer contribution
• As an employee-owned company an annual opportunity to purchase shares for all employees
• Flexible work schedule in a hybrid work mode
• Work/Life balance policy across Canada
• 3-5 weeks of vacation based on years of relevant experience
• Tailored training to improve your existing skills

Additional Information :

At CIMA we recognize the richness and diversity of each individuals experience. Compensation for this role is therefore based on the candidates experience skills and qualifications while maintaining internal equity. The level and associated salary may vary depending on the candidates profile.

CIMA uses an applicant tracking system that includes an automated match score feature. However this score is not used to screen assess or select applicants. All hiring decisions are made through human review.

Ethics and integrity are fundamental values at CIMA. That is why we are committed to ensuring equal access to resources and opportunities for candidates regardless of their identity (race ethnicity colour religion gender age disability sexual orientation gender identity or expression socio-economic status or background etc.).

In keeping with the principles of employment equity we encourage all applications including but not limited to those from women Indigenous people people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.

Accommodations are available on request. Your Business Partner will process your request.

Find out about The CIMA advantage - CIMA.

Remote Work :

No

Employment Type :

Full-time

Key Skills
Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite
Experience: years
Vacancy: 1