Executive Assistant

Job Description

As an Executive Assistant you will play a critical role by providing direct support to the senior leadership team within RBC. You will be accountable for managing schedules, departmental events and executive correspondence to ensure the effectiveness of the executive leadership team.

In addition you will liaise with RBC Leadership and business partners on behalf of the leadership team, follow‑up on action items, maintain calendars, coordinate travel arrangements, maintain and organize files, prepare correspondence and other presentation materials, and act as a pre‑verification officer for department expense reports.

What is the Opportunity?

The successful candidate will need to be mobile across Oshawa and Peterborough.

What will you do?

• Provide executive administrative assistance in support of the senior executive maintaining a high degree of confidentiality and accuracy within a fast‑paced, deadline driven environment.
• Assist as the primary liaison for the senior executive with senior internal and external stakeholders.
• Coordinate and maintain senior executive’s correspondence, calendar and reporting, responding and prioritizing as appropriate with discretion.
• Proactively manage complex travel arrangements / itinerary ensuring seamless travel and efficient use of budgeting and resources.
• Provide support in the planning and development of internal and external meetings or events, activities and key initiatives such as roundtable sessions.
• Manage the senior executive’s and leadership team’s supplier relations, maintain records and business expenses and ensure invoices and bills are promptly paid; prepare and approve expenses according to delegated authorities.
• Coordinate all aspects of logistical organization of conferences / meetings. Develop agendas, materials and routines, including action items and follow‑ups. Provide post‑event support as needed.
• Coordinate arrangements for employee changes and onboarding plans for new hires, including equipment and premises requirements and ensuring adherence policies and procedures.

What do you need to succeed?

Must‑have

Nice‑to‑have

What’s in it for you?

Job Skills

Additional Job Details

Location : 236 RITSON RD N, OSHAWA, Canada

Work hours / week : 37.5

Employment Type : Full time

Job Type : Regular

Pay Type : Salaried

Posted Date : 2025-10-28

Application Deadline : 2026-02-13

Equal Opportunity Employment

At RBC we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

Join our Talent Community

Stay in-the‑know about great career opportunities at RBC. Sign up and get customized info on our latest jobs, career tips and Recruitment events that matter to you.

#J-18808-Ljbffr