Executive Assistant to CEO
Staffmax is currently hiring for an Executive Assistant to our client's CEO and COO. This role is for a leading manufacturing and logistics company.
We are looking for an experienced and dedicated Executive Assistant who can thrive in a high-paced environment.
You will provide day to day and logistical support to the company. A high level of professionalism and emotional intelligence is a must.
Job Functions
- Provide administrative support to CEO and COO
- Manage the schedules of company executives
- Act as gatekeeper
- Correspond with internal and external stakeholders : Takes care of key corporate documents and records for the CEO, liaising with auditors, lawyers, tax advisers, bankers, and shareholders,
- Take minutes, sit in on meetings
- Prepare documents and material for board meetings and executives
- Communicate with vendors and contractors
- Careful management of records
- Strong leadership and decision making skills
- Execute administrative and clerical tasks
- Takes care of administrative tasks such as filing documents, making copies, maintaining files and record keeping, prepare and remit payments, reconcile credit card statements, prepare expense reports for reimbursement.
Qualifications :
- Profound knowledge of office management systems and procedures,
- 5+ years of experience in a business environment,
- 5 years of executive assistant experience
- Experience utilizing an Accounting Software and great command of MS Office tools, SAP a strong asset
- Being professional, confident, communicative, data-driven and analytical,
- Able to perform and prioritize multiple tasks seamlessly, demonstrates initiative, follow-through, and problem-solving personality
Compensation and Benefits :
- $60-65,000 per year
- Health and dental
- Expenses - Mileage etc.
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