Bilingual Administrative Secretary

Manitoba GovernmentMorden MB

30+ days ago

Salary

CA$45,770.00–CA$53,657.00 yearly

Job description

Introduction

This competition will be used to fill bilingual (English / French) positions at the Administrative Secretary (AY3) level of varying employment tenures, locations, language requirements and conditions of employment, depending on the needs of the positions being staffed. To be considered for this competition you must submit an application form. See below for further instructions.

To be considered for this competition you must submit an application form. Complete the application form at the link below or contact Human Resource Services under “Apply to” to request a copy of the application form. The selection board will rely only on information provided in this form to determine whether a candidate will be invited for further assessment.

Conditions of Employment :

Must be legally entitled to work in Canada
Satisfactory Criminal Record Check with Vulnerable Sector Search (not required for all positions)
Satisfactory Adult Abuse Registry Check (not required for all positions)
Satisfactory Child Abuse Registry Check (not required for all positions)
Satisfactory Enhanced Security Screening (not required for all positions)
Ability to communicate fluently (verbally and writing) in English and French

Qualifications : Essential :

Experience performing varied administrative, secretarial, and clerical support in a professional and fast-paced office environment

Experience performing reception duties including screening, directing calls and responding to inquiries from the public

Experience handling sensitive information with a high level of professionalism, confidentiality, and discretion

Experience with Microsoft Office including Word, Outlook, Excel, and PowerPoint, or other similar software applications

Effective organizational and time management skills with the ability to prioritize workload, meet deadlines, and work under pressure in a rapidly changing environment

Strong verbal communication skills in French

Strong written communication skills in English and French to draft, review, and edit correspondence, letters, memos, advisory notes, and reports

Ability to take initiative and work independently with minimal supervision

Strong interpersonal skills with the ability to work effectively and build relationships with colleagues and clients

Experience creating and maintaining physical and electronic filing and tracking systems

Strong problem-solving and decision-making skills with the ability to use discretion and independent judgment involving non-routine issues

Desired :

Experience working with database programs

Experience with general office financial administration, e.g., processing invoices for payments

Duties : The Bilingual Administrative Secretary performs a wide range of duties to support the branch or division to ensure operational requirements and documentation flow needs are met. Primary duties include receiving, preparing, formatting, and distributing correspondence and documentation, compiling, and updating information, maintaining records and electronic filing systems, scheduling meetings, and providing first point of contact reception duties.

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Bilingual Administrative Secretary • Morden MB