Legal Assistant

Legal Assistant Dispute Resolution

Legislative Services - Legal Services

Status: Contract Full Time - Up to 12 months

Salary Range:$61368.00 - $76710.00 per annum

Hiring Range: $61368.00 - $69039.00 per annum

Work mode:Hybrid - A minimum of two days per week on-site is expected with additional in-person presence as operational needs evolve.

Location:10 Peel Centre Drive Brampton

Hours of work:35 hours per week

Who We Are: At Legal Services we pride ourselves on delivering high-quality responsive legal assistance to the Regional Corporation including the Regional Council its executives and associated agencies like Peel Living and the Peel Police Services Board. We are committed to excellence and collaboration in all that we do.

Join Our Dynamic Legal Services Team!

Are you an organized detail-oriented professional with a passion for the law In this role you will provide legal administrative and office administrative support to the Deputy Regional Solicitor Senior Legal Counsel Legal Counsel Paralegal and Law Clerks in the Dispute Resolution Team and help us maintain our standard of excellence.

What Youll Do:

• Organize and Maintain Legal Files: Manage a high volume of legal files and documents including highly sensitive and confidential materials relating to all departments. Ensure systems are wellorganized for easy access retrieval and cross-departmental use.
• Maintain Filing Systems & Legal Resources: Develop organize and maintain filing systems a law reference library and supporting materials. Prepare legal briefs gather background information and ensure resources remain up-to-date.
• Monitor and Coordinate File Activity: Independently track file progress maintain followup systems screen incoming correspondence and draft responses. Initiate and follow up on action items to support timely communication and workflow.
• Calendar & Meeting Management: Organize meetings schedule appointments and maintain lawyers calendars. Prioritize and coordinate activities in a deadlinedriven environment to optimize workflow.
• Collaborative Relationship Building: Develop and maintain strong internal and external working relationships. Liaise independently with lawyers clients across the corporation councillors outside counsel and third parties to gather information and respond to inquiries.
• Document Preparation: Prepare highquality correspondence memos reports opinions briefing notes agreements by-laws and other legal documentation.
• Purchasing & Document Execution: Manage purchasing processes and document execution procedures. Prepare purchase orders related documentation and payments. Provide guidance to others on proper execution protocols.
• Council Reporting Coordination: Assist in the preparation and coordination of crossdepartmental Council reports and related documentation.
• Docket & Financial Tracking: Operate docket systems prepare journal entries and manage internal chargebacks effectively.
• Court & Tribunal Procedures: Serve and file documents with courts and tribunals within prescribed timelines recognizing and managing critical deadlines.
• Legal Knowledge & Compliance: Maintain strong knowledge of legal terminology concepts case citations and the Rules of Civil Procedure Practice Directions Small Claims Court Rules Human Rights Tribunal procedures Labour Relations Board rules and other relevant legislation. Interpret apply and stay current with updates.
• Information Requests: Respond to information requests via email and phone ensuring accuracy professionalism and timely communication.

What the role requires:

• Post-secondary education in legal office administration
• Minimum of five years relevant experience in a law firm or in-house legal department
• Familiarity with municipal law and documentation
• Combination of education and experience may be considered
  

Skills/Abilities:

• Proficient word processing skills combined with a keen sense of accuracy and attention to detail
• Strong computer skills utilizing MS Office to be able to deal with multiple tasks and priorities
• Excellent communication skills both written and verbal
• Demonstrate a commitment to diversity equity and inclusion through continuous development modeling inclusive behaviors and proactively managing bias

Why Join Us

• Impactful Work: Play a crucial role in supporting legal operations that serve the community.
• Collaborative Environment: Work alongside a team of dedicated professionals who value teamwork and innovation.
• Growth Opportunities: Engage in continuous learning and professional development within a respected legal framework.

Ready to Make a Difference If you are detail-oriented proactive and eager to contribute to a team that makes a real impact we want to hear from you! Apply now and become a vital part of our Legal Services team!

Perks @ Peel and why you will love working for us:

• Flexible hours supporting your wellness and wellbeing
• Supportive leadership and a culture of respect and inclusion

Peel Region offers job based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved.

Interview:Ourrecruitmentprocesswill include video conference technology

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Ifthis opportunity matches your qualifications and experience please apply on-line.

Peel Region consists of the cities of Brampton and Mississauga and the town of Caledon. Peel Region delivers essential services to more than 1.5 million residents and approximately 200000 businesses.

Were working to create a community that is safe inclusive and accessible. A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.

Our workforce is 6700 strong and since 1974 weve been delivering a wide range of resident focused services. Our services include paramedic services health programs long-term care and services for seniors child care support garbage collection and recycling waste water and water treatment road maintenance financial assistance and housing support.

Recognized by Canadas Healthy Workplace Month with the Great Employer Award presented by Excellence Canada Peel Region is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity practices inclusion recognizes the unique contributions and abilities of all people and facilitates innovative thinking. At Peel Region people come first. Each employee has an important role within our community and when we work together its impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You wont find a better opportunity than Peel Region.

Peel Region is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada we are committed to establishing a qualified workforce that is reflective of the population we serve.

Peel Region is committed to providing accommodations throughout the recruitment process upon request. If you require accommodation please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact

Please be advised Peel Region uses email to communicate with applicants for open job competitions and does not use AI technology in any part of the recruitment process. It is the applicants responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings interview dates) it is imperative that applicants check their email regularly. If we do not hear back from applicants we will assume that you are no longer interested in the position and your application will be removed from the competition.