Vacancy Overview

Administrative Assistant – Grande Prairie, AB

Airswift is seeking an Administrative Assistant to join one of our major energy oil & gas clients in Grande Prairie, AB. This is an initial 6-month contract with a huge possibility to be extended.

Roles and Responsibilities

• Answering and directing phone calls
• Greeting and assisting visitors
• Managing and distributing incoming and outgoing mail
• Maintaining office supplies inventory and ordering new supplies for the main office and field offices
• Completing general orders for building maintenance, including office furniture
• Coordinating general office maintenance, including snow removal, lawn care, gravel delivery, cleaning services, septic, and potable water
• Handling administrative requests and queries
• Performing data entry
• Assisting with the onboarding of new employees
• Liaising with clients, suppliers, and other staff
• Managing the corporate credit card, including making authorized purchases, tracking expenditures, and ensuring timely reconciliation of statements
• Managing distribution lists and phone lists
• Gathering and submitting contractor hours
• Updating the internal communication page
• Managing security management software for the main office
• Supporting social club events
• Preparing catering for town halls
• Coordinating IT requests for field locations
• Assisting the fleet admin with prepping new and outgoing fleet vehicles
• Completing PPE and vehicle safety equipment orders
• Supporting administrative team members with various ad hoc tasks as needed

Requirements

• Valid Driver's license
• Minimum 2-5 years of relevant administrative experience
• Strong Team Player
• Ability to Thrive in a Fast-Paced environment
• Self-Starter